Plant Administrative Assistant

Description

• Logistics Management: Prepare bills of lading, correlate bills with packing lists, checking for duplications or shortages of quantities shipped against the original order. Notify customers of impending shipments and distribute information.
• Financial Support: Support the Plant Manager in checking customer credit and, on a weekly basis, manage Accounts Receivables for all orders within 90-days. Submit invoices for Accounts Payable
• Exceptional Customer Support & Order Management: Provide exemplary customer service as you manage phone and walk-in inquiries, purchase orders and order changes.
• General Administrative Tasks: Perform administrative duties such as typing, preparation of purchase orders, maintenance of files and office supplies, mail processing, travel coordination, and special projects as assigned.
• Quality Assurance: Verify daily shipments for accuracy during dispatch and confirmation processes. Check orders for special freight charges, customer requests, order changes, and tax exemptions.

Requirements

• Proficiency in Microsoft Office Suite; advanced Excel experience preferred.
• Excellent verbal and written communication skills.
• Good organizational, math, and filing skills.
• High school diploma or GED.
• Experience in a manufacturing environment preferred.

Benefits

• Enjoy a comprehensive benefits package with options to choose what works best for you and your family.

Training + Development

Interview process

Visa Sponsorship

Security clearance