Document Control Clerk

Description

• Contacting subcontractors and requesting various documents and information
• Attend out-of-office recruiting events as needed
• Answer phones and direct callers
• Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers
• Document control functions such as archiving and project close-out
• Create Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the project
• Administer on-site pre-employment drug screens and coordinate physicals with clinic
• Assist HR and support A/P, A/R, and Document Control functions
• Work with supervisors to resolve discrepancies with time and attendance/payroll
• Process new hire onboarding and orientations
• QC and review every document
• File and maintain project files and records
• Manage Quality Control System (QCS)
• Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one with
• Meet, greet, and direct all foot traffic at a field job site
• Coordinate meetings
• Answer general HR questions for employees
• Make copies, scan, and file documents
• Create Logs for Submittals and RFIs for Quality Control
• Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P Drive
• Respond to emails from clients, subcontractors, visitors, and project team members

Requirements

• Certified payroll collection
• QC submittals
• Ability to work in a fast-paced construction environment
• 2 plus years of previous administrative experience preferred
• Strong prioritization and organizational skills; detail-oriented
• Excellent verbal and written communication skills
• Strong working knowledge of Microsoft programs such as Excel and Word
• 1-year submittal clerk experience preferred
• Bi-lingual, Spanish proficiency required
• Construction knowledge/experience is preferred, not required
• Dependable and self-motivated
• Dependable, self-motivated, and task-oriented
• Only local candidates will be considered

Benefits

• Medical, Dental, Vision, and Life insurance
• 401k, Paid leave, and Bonus Program
• Accounts payables (preparation and processing)
• Employee assistance program
• Company-paid short-term and long-term disability insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance