Administrative Assistant (Part-Time)

Description

• Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
• Understand and support the company's direction.
• While performing the duties of this job, the employee is frequently required to sit, stand; walk; use hands to finger, handle or feel objects and tools or controls; reach with hands and arms; climb, stoop, kneel or crouch; and talk or hear.
• Responsible for scheduling staff via our Winteam system.
• Assists with ordering custodial supplies.
• Responsible for payroll to include submitting proper HR paperwork to the corporate office.
• Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
• Encourage open communication throughout the company.
• Involvement with facilities planning, preventative maintenance and custodial operations as needed or requested.
• Treat all individuals with dignity and respect.
• Assists Facility Manager to ensure department compliance to company policies and procedures.
• Provide superior service to our customers and employees.
• Implement and update employee badge system and ensure employees are trained on the timeclocks.
• Assists with recruitment and on-boarding of new hires to include overseeing Core 6 safety training.
• Involvement in the dispatch of personnel as needed or requested.
• Serves as a member of the implementation team for new account set ups and trains new employees on their job requirements.
• Manage human and financial resources wisely.

Requirements

• High school diploma/GED required; college preferred.
• Data entry skills for work order system.
• Solid attention to detail.
• Excellent computer skills and above average knowledge of office software packages (Word, Excel, Outlook, etc.).
• Excellent organizational skills.
• The employee must regularly lift and/or move up to 15 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Ability to operate equipment such as copy machines, personal computers, scanners and other office equipment.
• Must be able to work indoors and also outdoors as need.
• Excellent communication and customer service skills, including strong writing, speaking and listening skills.
• Be able to go above and beyond what is expected of them.
• Bi-lingual Spanish.
• Minimum of 2 years of office experience.
• Ability to multi-task and work in fast-paced environment.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance