Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements.
Work closely with Project Management/Project Assistant teams to prepare and send client invoices. This includes any special invoice documentation or backup as required within the contract.
Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status.
Delivers courteous, prompt, respectful, and value-added customer service to internal and external clients.
Complete the task checklist as requested.
Interface with Cash Receipts, Accounts Payable, and Collection departments.
Monitor validation reports for contract setups and missing rates and make any necessary adjustments.
Seek creative ways to assist Operations that are not meeting mailing deadlines.
Monitor and manage invoices in the Invoice Status Report daily.
Uploads a copy of client-delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.
Assist Project Management teams with the Invoice Status Report and Costing as needed.
Work in Adobe PDF to organize and tie out a backup.
Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients.
Requirements
associate degree
data entry
billing software
excel
reconciliations
deadline-driven
Understanding of general accounting principles and procedures.
Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration).
Data entry accuracy and experience with large data sets.
Revenue recognition comprehension and adjustments.
Working knowledge of billing software (e.g., SAP, Oracle, Deltek, QuickBooks, etc.)
Ability to analyze financial data and generate billing reports.
Familiarity with financial regulations and compliance standards relevant to billing.
Knowledge of electronic payment and collection systems.
Work well under pressure, must be able to adhere to strict Finance/Client deadlines.
Experience preparing and reviewing client invoices according to contractual terms.
Ability to interpret contracts for billing requirements.
Proficiency in Microsoft Excel and Word.
Experience with reconciliations and resolving billing discrepancies.
Minimum of 1 year of business experience in Finance with a focus on billing preferred.
Benefits
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Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
Evolved into a global design, engineering and consultancy powerhouse.
Excels in major infrastructure, water management, urban building, transport and industrial manufacturing projects worldwide.
Recent standout assignments include flood defences in New York, the Sydney Metro, and sustainable legacy planning for the Paris Olympics.
Structured around core business areas—Places, Mobility, Resilience and Intelligence—backed by digital centres of excellence.
Notable for blending data-driven tools with traditional consulting to optimise asset lifecycles and smart infrastructure.
Culture + Values
People First
Collaboration
Client Success
Integrity
Sustainability
Environment + Sustainability
Transition of company fleet to EVs by 2030 (currently 26–35% by late 2024)
50% reduction in air travel emissions by 2025 (currently ~29%)
35% reduction in business travel emissions by 2025 (already at ~37%)
Joined supply-chain emissions platform in 2023 to capture supplier scope 3 data
Inclusion & Diversity
Continues to develop people through Skills Powered Organisation and Energy Transition Academy
GEC recruitment drive and increased focus on global roles to support diverse career paths