BU Administrator

Description

• Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system
• Fielding queries from outside companies
• Ensure flow of information to sites and supporting PM’s if required
• Multi-tasking to ensure compliance with office procedures and controls.
• Telephone liaison and message taking at all levels
• Providing a wide range of proactive administrative support to the Business Unit. Duties to include but not limited to;
• Ensure that standard weekly / monthly processes are completed in good time.
• Ordering of PPE and keeping a stock in the BU head office for new starters
• Create and update F10’s and other statutory documents
• Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support
• Updating and inputting data to coins
• Preparation of reports and daily management of general office duties
• Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of up coming holidays booked in a department
• Travel / Accommodation – Arranging flights and hotel bookings where required.
• Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required
• To oversee the effective practical operation of the Taylor Wimpey regional office.
• To deliver an efficient, customer-focused professional secretarial service.
• Raising of purchase orders and Invoicing
• Providing emergency cover for reception area and rotation, meet and greet guests.
• To ensure the effective and accurate processing of Directors’ correspondence, documents and systems in line with their business needs.
• Maintenance of records and filing.
• Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed
• Record keeping of all accidents and site safety visit paperwork and any actions required by reports
• Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager
• Working with directors, on confidential issues, providing support, submitting expenses etc.
• Diary management and administration of key meetings to include minute taking and agenda preparation
• Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
• Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing
• Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business
• Recording and reviewing holiday requests

Requirements

• Ability to work under pressure and demonstrate complete confidentiality
• Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
• Excellent telephone manner is essential
• Highly competent PC skills, including MS Word, Excel, Outlook, PowerPoint, MS Teams
• Must be a self-starter, and able to be extremely flexible with regards to daily work

Benefits

• Travel arrangements

Training + Development

Interview process

Visa Sponsorship

Security clearance