Scanning HR Files and all HR Documents onto individual employees’ electronic files on MyHR Payroll system
Fielding queries from outside companies
Ensure flow of information to sites and supporting PM’s if required
Multi-tasking to ensure compliance with office procedures and controls.
Telephone liaison and message taking at all levels
Providing a wide range of proactive administrative support to the Business Unit. Duties to include but not limited to;
Ensure that standard weekly / monthly processes are completed in good time.
Ordering of PPE and keeping a stock in the BU head office for new starters
Create and update F10’s and other statutory documents
Keep documentation up to date as required, HSE manuals and TW documentation. Filing – add new files/ changing systems/ archiving. Providing doc hosting administrative support
Updating and inputting data to coins
Preparation of reports and daily management of general office duties
Booking cover for departments, liaising with local agency as required. Supporting directors with employee holiday bookings and keeping a calendar of up coming holidays booked in a department
Travel / Accommodation – Arranging flights and hotel bookings where required.
Typing – Use templates already set up for memos and letters. Compose new templates as required. Audio and copying typing as required
To oversee the effective practical operation of the Taylor Wimpey regional office.
To deliver an efficient, customer-focused professional secretarial service.
Raising of purchase orders and Invoicing
Providing emergency cover for reception area and rotation, meet and greet guests.
To ensure the effective and accurate processing of Directors’ correspondence, documents and systems in line with their business needs.
Maintenance of records and filing.
Supporting if required in dealing with customer complaints, incidental land issues, following them up afterwards and ensuring the correct procedures have been followed
Record keeping of all accidents and site safety visit paperwork and any actions required by reports
Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager
Working with directors, on confidential issues, providing support, submitting expenses etc.
Diary management and administration of key meetings to include minute taking and agenda preparation
Hospitality / Meetings – Preparing for meetings. Booking catering, preparing teas and coffee as required.
Keeping training matrix’s up to date and booking training accordingly to ensure staff have required training in place without it lapsing
Support the BU on HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business
Recording and reviewing holiday requests
Requirements
ms word
excel
outlook
powerpoint
ms teams
confidentiality
Ability to work under pressure and demonstrate complete confidentiality
Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
Excellent telephone manner is essential
Highly competent PC skills, including MS Word, Excel, Outlook, PowerPoint, MS Teams
Must be a self-starter, and able to be extremely flexible with regards to daily work
Benefits
Travel arrangements
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1980
Years in Business
Established their presence as a major homebuilder in the UK with a long-standing history of delivering quality homes.
Merged in 2007
Significant Merger
Expanded operations through a notable merger, enhancing their position in the housing market.
Specializes in creating new communities, developing residential and mixed-use projects across the country.
A diverse portfolio includes affordable housing, family homes, and premium developments tailored to various customer needs.
Works with local authorities and communities to design homes that blend seamlessly into their surroundings.
Focuses on sustainable development, emphasizing energy-efficient homes.
Known for delivering homes on time, providing quality and reliability in construction.
Known for excellent customer service, ensuring homes meet the highest standards.
Plays a significant role in the housing sector, influencing the growth and development of the UK property market.
Culture + Values
We put people first.
We act with integrity.
We strive for excellence.
We are passionate about delivering quality.
We are collaborative.
Environment + Sustainability
25% CO2 Reduction
Carbon Emissions Drop
Achieved a significant reduction in carbon emissions per unit of housing over the past 5 years.
10% Water Usage
Efficiency Goal
Committed to reducing water consumption per home by 2025.
30% Zero Carbon
Sustainable Housing Target
Aimed to deliver a portion of homes with zero carbon emissions by 2025.
80% Waste Recycled
Construction Recycling
Over 80% of construction waste is recycled, reducing landfill use.
Targeting net zero carbon emissions by 2050.
Pioneering the use of renewable energy sources in our developments.
Inclusion & Diversity
40% Target
Senior Leadership Goal
Aiming for 40% women representation in senior leadership roles by 2025.
37% Achieved
Women in Senior Roles
37% of senior leadership positions are currently held by women as of 2023.
Committed to increasing representation of underrepresented groups in management.