Assistant Contract Administrator

Description

• Helps in the preparation of invoices with supporting documentation and submits to client.
• Assists in the ongoing review of job cost activity to ensure proper coding of sales, cost of sales, and other activity to ensure proper coding.
• Serves as the point of contact for process DBIDs (base access) requests for contracts onto military bases.
• Performs essential business errands, including completing necessary deliveries and pickups to support operational requirements.
• Coordinates and assists in reviewing, checking, and approving all invoices for accuracy in cost coding and verifies invoice compliance with purchase agreements.
• Coordinates the placement of the contractor proposal into a specific company format, including the scope of work, contract creation, procedure documents, and exhibits.
• Assists in the review of Job Cost-to-Date Reports and job budgets with the Contract Administrator.
• Recommends new or modified controls to the Supervisor to include improvements for increased efficiencies and the CMMS system and procedures.
• Assists in the monitoring of the subcontractor’s insurance logs to ensure insurance is current.
• Helps maintain vendor and subcontractor relationships.
• Assists in the review and process G37 Form requests from contractors for tax exemption status.
• Reviews and coordinates processing of pay estimates and invoices through accounting/workflow.
• Escalates any operational issues as appropriate.
• Reviews work order reports and metrics for quality control.
• Assists with project labor agreements, reviews contractor Certificates of Insurance (COI), payout draw requests from PRA accounts, and reviews cash flow and budget details provided by contractors.
• Processes quarterly rebates on applicable projects.
• Helps support the accounting department in reconciliation of journal entries.
• Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing. May assist with processing closeout documents, transmittal documents, or posting completion documents.
• Assists supervisor in setting up and maintaining job budgets and conducting job payouts.
• Assists in processing subcontractor’s pay estimates and Lien Waiver requests.

Requirements

• Ability to identify problems, collect and analyze data and draw logical conclusions.
• Must be detail oriented and able to work within specified deadlines.
• Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.
• Ability to maintain confidentiality.
• Associate's Degree in business management or accounting Preferred
• Strong computer skills including, proficient in use of Excel and MS Office.
• Analytical and detail-oriented with strong organizational skills.
• This position requires driving for the Company using either 1) a Company vehicle, at any frequency from Rarely to Constantly; or, 2) a Personal or Rental vehicle to conduct Company business more than 50% of the time to perform work duties.
• Requires a detail oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail, and knowledge of construction operations procedures.
• Ability to pay close attention to detail, work independently.
• DL NUMBER - Driver's License, Valid and in State Required
• 1-3 years administrative operations support or accounting experience Required
• Ability to prioritize, multi-task and meet deadlines.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance