Administrative Assistant- Elevate

Description

• Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
• Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
• Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings.
• Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
• Process employee expense reports, track bond and escrow money, and handle additional duties as assigned.
• Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies.
• Ensure all funds are received and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies.
• Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements.
• Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
• Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
• Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
• Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place.

Requirements

• Detail-minded with excellent organizational and follow up skills
• Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook
• Previous administrative experience; homebuilder experience helpful
• Ability to take the initiative and exercise independent judgment
• Excellent written and verbal communication skills
• Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus
• College degree (Bachelor's or Associates) preferred

Benefits

• 401(k) savings plan
• Long and short disability and Parental leave
• Life, AD&D, and critical illness insurance
• Employee discount program on the purchase of a Drees Home
• Tuition reimbursement
• Profit Sharing
• Employee Assistance Program and much more!
• Paid time off increasing with tenure
• Wellness rewards
• Medical, dental and vision
• We offer a comprehensive benefits package, including:

Training + Development

Interview process

Visa Sponsorship

Security clearance