Contract Support

Description

• Raise, monitor and issue permits ensuring all permits are current and properly authorised.
• Keep the customer updated on all reactive calls until completion. CAFM system to be updated.
• Review Subcontract Periodical Planners for accuracy and amend where necessary.
• Attend monthly customer meetings at Battersea with the Contract Manager to ensure all jobs are completed efficiently and to discuss any outstanding works required.
• Assign specialist subcontractors and provide confirmation of their attendance to site.
• Prepare Quotations in line with SLA agreement for breakdowns/ Extra works and Projects via IBMS
• Prepare weekly reports in line with the Contract Requirements
• Produce, daily, weekly and monthly reports on any outstanding PPM's Statutory and Non-Statutory.
• Annually rollover the Periodical contracts and agree sub-contractor costs for the year with Contract Manager and issue the annual Purchase Orders.
• Place Orders to Suppliers/Subcontractors for PPM activity/Breakdowns/Extra works and Project works
• Return any unwanted parts back to suppliers for credit
• Monitor the Shared e-mails and system to ensure all reactive calls are responded to and attended within
• Reporting any absences/lateness of engineers to the Contract Manager
• Attend weekly customer meetings via teams with Contract Manager to review any active jobs.
• Ensure RAMS are provided for attendance to site.
• Ensure the relevant statutory certificates are received, checked for accuracy and the CAFM systems are updated and document loaded and processes followed.
• Support: Online chat or telephone service for urgent support in a crisis
• Chase purchase orders daily and ensure prompt delivery of parts for works.
• Plan engineer's PPM jobs, booking engineers to site by liaising with Customers and assign on IBMS.
• Contact Suppliers for quotations
• Manage Works In progress (WIP) in a timely manner and liaise with ABM Finance team
• Take responsibility for Compliance and Reactive job administration duties for assigned Buildings and sites
• Ensure ABM Portals are updated in a timely manner providing updates on the jobs until completion
• Daily monitoring of PPM completion in line with the PPM planners, and to ensure SLAs and KPIs are met.
• Deal with any failures on the certificates ensuring remedial works are arranged and quotes obtained to resolve the issues.

Requirements

Benefits

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Perks: discounts, gift cards, cashback, and exclusive offers
• Mental Health support and Life Event Counseling
• Access Perks at Work, our innovative employee app where you can find:

Training + Development

Interview process

Visa Sponsorship

Security clearance