Office Services Coordinator

Description

• Distribute U.S. mail, newspapers/periodicals, sort inter-office and intra-office mail for delivery
• Perform CD burning
• Estimate time and resources required for each project and prioritize by importance, coordinate appropriately
• Produce oversize/wide format copies as may be required
• Perform copy functions (color and black/white), coordinate use of outside copying vendors as necessary and appropriate
• Adhere to Firm processes and policies as directed by Administrator, Supervisors, Managers, and documented Standard Operating Procedures
• Meter outgoing U.S. mail, including certified mailers and parcels
• Prepare notebook projects
• Route incoming faxes
• Prepare and handle local deliveries, maintaining pick-up locations for regular couriers
• Act as first point of contact for Office Services
• Coordinate delivery of USPS mail to and from post office
• Provide assistance and information to casual users regarding walk-up copier function
• Maintain highest levels of customer service to all Office Services end users
• Receive, record and distribute parcels, using appropriate equipment
• Prepare binding projects
• Serve as a back-up to the hospitality department, as needed
• Prepare Federal Express/UPS, including inter-office, packages, and coordinate delivery with appropriate vendors
• Produce large document print and scanning jobs as may be required
• Maintain appropriate ticketing logs through online system, monitor throughout the day for completion
• Maintain appropriate levels of office supplies in centralized locations throughout office

Requirements

• Hole punch documents
• Proficient in Microsoft programs Word, Excel, PowerPoint, and Outlook, and other firm systems as needed
• Candidate must possess 2 + years of experience working in office services; law firm experience preferred.
• Candidate must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance