Contracts and Studio Administrator

Description

• Possibly help file project related communications and documents electronically.
• Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing
• Coordinate the contract process with Finance, Project Managers, and potentially Clients.
• Prepare Project Information Worksheets (PIW’s), Contracts, etc. under the supervision of the Project Manager.
• Possibly track contract and billing status with Client procurement.
• Assists with phone support - answers and routes incoming calls. Greets office visitors
• Processes accounts-payable invoices and expense reports
• Help prepare billings if requested.
• Answers routine correspondence
• Assists in planning office-wide events, holiday parties, etc.
• Prepares invoices and assists with collections
• Assists with program, and special projects as needed
• Ensures office maintenance and assists with ordering of office supplies
• Gathers and compiles information and produces reports (project status, staffing financials, etc.)
• Assist with timesheet collection
• Help review of blue books with the Project Manager.
• Establishes and maintains files
• Handles incoming and outgoing mail and deliveries

Requirements

• Proven ability to multi-task.
• Intermediate verbal and advanced written communication skills.
• Proven ability to take responsibility for a project and to follow-up with involved individuals until all issues are resolved.
• 3+ years’ work experience.
• Associate's degree or equivalent experience.
• Proven attention to detail.
• 1+ year accounting experience preferred.
• Intermediate accounting and financial forecasting skills.
• Familiarity with commercial interior architecture and/or design firms preferred.
• Advanced analytical skills.
• Advanced MS Office application skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance