Facility Coordinator

Description

• Responsible for preventative maintenance measures
• Receive, assess, and route work request for subtenants based on various terms defined in lease agreements
• Assist with purchase order requests
• Conduct regular safety, quality and efficiency inspections. Compiles deficiency reports and reports to Chief Engineer.
• Execute special project work, ensure that any subcontractors hired by the Company meet the company’s safety standards
• Assist in prioritizing work orders
• Manage all parts and service purchasing and works closely with the Finance group as well as Vendor Management.
• Conduct monthly building inspection and assist in generating a repair / project punch list to be presented to the client
• Maintain the CMMS system to ensure accurate information on assets and maintenance, and manage accurate and timely closure of work orders.
• Schedule facility and equipment repair needs on behalf of the Facility Manager and Chief Engineer
• Oversee daily maintenance and ongoing tasks on behalf of the Facility Manager and Chief Engineer
• Maintain effective ongoing customer relations

Requirements

• Proven ability to organize and manage multiple projects simultaneously.
• Skilled in Building Management Systems maintenance and monitoring
• In-depth understanding of the client's objectives as well as a broad knowledge of the real estate life cycle
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
• Ability to read and understand construction specifications and blueprints
• Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct reports (e.g., performance management, development, coaching, feedback, etc.)
• Strong discipline of financial management including financial tracking, budgeting and forecasting
• In-depth working knowledge of all aspects of building systems and operations, contractual maintenance, construction and related services, and local laws and building codes pertaining to building operations and safety.
• Knowledge of Financial Systems (Yardi a plus)
• Certifications and licenses related to HVAC
• Ability to develop and maintain a client focused, partnering and consultative approach
• Good communication and organizational skills, ability to analyze and solve problems, capable of functioning well under stress and during emergencies, strong interpersonal and negotiation skills.
• Four-year degree in Mechanical Engineering preferred or completion of Technical school certification relating to HVAC design and maintenance.
• Minimum of 5 years of directly related experience in the operation, installation and maintenance of building systems with in depth technical understanding and knowledge of all HVAC, electrical, plumbing, fire/life safety, and control systems.
• PC literacy - knowledge of spreadsheet, database, scheduling programs. Experience with project management, preventative maintenance, inventory control, supplier systems, environmental/sustainability software and programs is a plus.
• Proficient in anticipating client needs, thinking strategically, solutions focused and be both proactive and reactive as the situation and circumstances dictate

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance