Sales Administrative Assistant at Captiveaire Systems in Boston, MA | USD55,000-70,000 | Kablio

Role

Description

bid preparation

equipment design

freight management

project management

document control

invoice processing

Assisting with preparation of bids, proposals and contracts specific to projects.
Assist with equipment drawings and proposals.
Shipping specialist - managing freight issues, tracking, customer inquiries.
Coordinate service requests, emergency situations/scheduling.
Assisting with submitting warranty orders
Mission: to provide the highest quality products and service to our users at the lowest possible price
Working with cross functional teams to ensure efficient communication during projects.
Assisting Regional Manager and sales team with managing multiple project simultaneously to ensure timely completion.
Customer visit scheduling.
Coordinating with project managers, subcontractors and other customers to streamline communication.
Ordering office supplies as needed
Handing of shipping issues, coordinating with carrier and customer
Processing invoices for vendors.
Fire System coordination including obtaining bids from various contractors, handling POs and invoices
Following up with customers on past due invoices
Managing and updating project documentation according to construction schedules and deadlines.
Handling incoming calls and emails efficiently and professionally.

Requirements

apple

excel

admin

associates

construction

cad

Comfortable using Apple products
Must have strong computer and organizational skills, including Microsoft Excel proficiency
Previous administrative support/office experience
Associates degree in Business or STEM field preferred
Familiarity with subcontracting and the construction industry a plus
CAD/drafting experience a plus

Benefits

Strong commitment to the development of our employees, including continuous education opportunities like sponsorship for Professional Engineering license and continuous education through weekly webinars and company developed technical videos
Disability & life insurance based upon election of medical insurance
Paid time off (PTO) based upon tenure
Flexible spending account (FSA)
Paid holidays
401k with employer match
Medical, dental and vision insurance

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no visa sponsorship; applicants must be authorized to work in the us.

Security clearance

Information not given or found

Company

Overview

Founded 1976

Year Established

The company was established in a single-room shop in 1976 and has since grown into a leader in kitchen ventilation systems.

$530M Revenue

Annual Revenue 2019

By 2019, the company achieved an annual revenue of $530 million, driven by strategic growth and facility investments.

It designs and produces integrated packages: hoods, fans, DOAS/HVAC, fire suppression, grease ducts, filters and controls.
Backed by six U.S. plants and over 100 North American sales offices, it delivers fast, reliable service nationwide.
Typical projects range from standalone restaurants to large chains, schools, military facilities and correctional institutions.
Recent unusual efforts include establishing an HVAC R&D hub in St. George, Utah and launching smart units with cellular controls.
Its DOAS systems have earned praise from engineers for performance, though some note trade-offs versus legacy HVAC brands.

Culture + Values

Customer Satisfaction
Innovation and Excellence
Integrity
Teamwork and Collaboration
Employee Development
Safety and Quality

Environment + Sustainability

2050

Net Zero Target

Aims to reach net zero emissions

Committed to sustainability and reducing environmental impact.
Implemented energy-efficient manufacturing processes and strives to minimize waste.
Focused on developing products that enhance energy efficiency for customers.
Continues to pursue sustainability goals, including reducing carbon emissions across operations.

Inclusion & Diversity

Fosters an inclusive and diverse workplace where all employees are treated with respect.
Emphasizes equal opportunity in hiring, development, and career progression.

Articles

About CaptiveAire

Careers at CaptiveAire

Role

Description

bid preparation

equipment design

freight management

project management

document control

invoice processing

Assisting with preparation of bids, proposals and contracts specific to projects.
Assist with equipment drawings and proposals.
Shipping specialist - managing freight issues, tracking, customer inquiries.
Coordinate service requests, emergency situations/scheduling.
Assisting with submitting warranty orders
Mission: to provide the highest quality products and service to our users at the lowest possible price
Working with cross functional teams to ensure efficient communication during projects.
Assisting Regional Manager and sales team with managing multiple project simultaneously to ensure timely completion.
Customer visit scheduling.
Coordinating with project managers, subcontractors and other customers to streamline communication.
Ordering office supplies as needed
Handing of shipping issues, coordinating with carrier and customer
Processing invoices for vendors.
Fire System coordination including obtaining bids from various contractors, handling POs and invoices
Following up with customers on past due invoices
Managing and updating project documentation according to construction schedules and deadlines.
Handling incoming calls and emails efficiently and professionally.

Requirements

apple

excel

admin

associates

construction

cad

Comfortable using Apple products
Must have strong computer and organizational skills, including Microsoft Excel proficiency
Previous administrative support/office experience
Associates degree in Business or STEM field preferred
Familiarity with subcontracting and the construction industry a plus
CAD/drafting experience a plus

Benefits

Strong commitment to the development of our employees, including continuous education opportunities like sponsorship for Professional Engineering license and continuous education through weekly webinars and company developed technical videos
Disability & life insurance based upon election of medical insurance
Paid time off (PTO) based upon tenure
Flexible spending account (FSA)
Paid holidays
401k with employer match
Medical, dental and vision insurance

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

no visa sponsorship; applicants must be authorized to work in the us.

Security clearance

Information not given or found