Administrative Assistant I

Overview

Part‑time admin supporting engineers, handling office tasks and client interactions.

Key Responsibilities

• travel coordination
• expense reporting
• fleet records
• print management
• event booking
• office supplies

Tasks

-Arranging and organizing office meetings, events, and travel arrangements -Assist with day-to-day office needs: -Answering the phone -Working with Operations Manager to submit service requests -Preparing expense reports -Restocking and ordering office/breakroom supplies -Preparing/receiving deliveries -Maintaining fleet vehicle records -Printing/binding, scanning, proofing documents -Booking events, ordering food and setting up meetings -Printer maintenance (call service, change out toner, etc.) -Greeting visitors

Requirements

• microsoft excel
• outlook
• word
• powerpoint
• administrative
• communication

What You Bring

-Able to work independently and as part of a team -Knowledge of accounting and invoicing processes for data entry, billing, accounts payable/receivable are a plus, but not requirements -Experience working in an A/E firm is a plus, but not a requirement -1+ years of administrative background -Comfortable/accurate with numerical input -Excellent oral/written communication skills and attention to detail -Must be able to perform duties in a timely manner as required or assigned -Ability to demonstrate a drive and initiate with a positive and professional approach -Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

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Benefits

-Long-term and short-term disability insurance -Health Savings Account (HSA) -Traditional and Roth 401(k) plans -Employee Assistance Plan -Flexible spending accounts (FSA) -529 College Savings Plan -Employee Stock Ownership Plan (ESOP) -Medical, dental, prescription and life insurance -Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)

About Halff

-Works on a diverse array of projects, including transportation infrastructure, water management, and environmental design. -Known for its comprehensive approach, combining engineering, environmental science, and planning expertise. -Notable projects include bridges, highways, water treatment plants, and urban development planning. -Team leverages advanced technologies and tools to provide innovative and cost-effective solutions.

Sector Specialisms

Security Clearance

-clear drug screen and background check required prior to first day of employment. -position may be subject to random drug testing pursuant to federal regulations.