Procurement Specialist

Description

The Procurement Specialist is responsible for providing support to the Procurement team for all phases of vendor recruitment for the Ontario Line Elevated Guideway and Stations project. The chosen candidate has experience working in a construction environment and possesses technical proficiency, commercial acumen and strong knowledge of procurement policies and procedures. The role involves working closely with other project departments and stakeholders to ensure that the performed procurement activities are aligned with business objectives and meet organizational needs. Candidate will have a strong background in analyzing and presenting Best for Project options when awarding successful packages.

• Work collaboratively with key project stakeholders to ensure the relevant requirements are captured in the tender packages and the contract awards meet project requirements, budget constraints and provide the best value for the company.
• This includes assessing vendor risk, developing risk mitigation strategies, and implementing controls to minimize risk.
• Coordination of expediting with respect to the delivery of vendor equipment and materials delivered to site. Responsible for the complete life cycle of purchase orders.
• Participates in identifying procurement risks to ensure that the project’s interests are protected.
• Responsible for the commercial evaluation and recommendations of quotations, direct communication with vendors on all procurement related matters and selecting vendors that provide the required goods or services at the best value for the project.
• Maintain accurate records of procurement activities and organizes procurement related filing systems.
• Accountable to satisfy demand placed in the system and the creation of purchase orders in SAP and drive toward a zero exception procure to pay process.
• Ensuring packages are tendered as per the schedule requirements and feedback is provided in a timely manner
• Perform procurement activities in accordance with project procurement policies and procedures and legal and regulatory requirements.
• Relationship management with vendors and internal stakeholders on procurement related matters. This includes overseeing the delivery of goods and services, monitoring vendor performance, and supporting the resolution of any issues that may arise.
• Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
• Responsible for pre-qualification of bidders, preparing the procurement strategy and the corresponding tender packages, and issuance of the tenders through the selected electronic quotation system to support the project objectives.
• Support in identifying cost savings and project wide procurement opportunities. This includes formation of master supply and master services agreements for the project.
• Provide feedback to the Procurement Lead and Deputy Procurement Lead for continuously improving the procurement process.
• Deliver a total cost of ownership solution aligned with the Value for Money principles.
• Participate collaboratively in Working Groups with other stake holders including the Client
• Negotiates contracts with vendors to ensure that the terms and conditions are favorable to the project. This includes negotiating prices, delivery schedules, and payment terms

Requirements

You’ll bring to the Team (Knowledge, Skills, Competencies)

• Travel Requirements: Occasional travel may be required for supplier evaluations, contract negotiations, and meetings.
• Experience in working in large and complex construction projects.
• Exceptional time management skills, able to work on multiple projects at the same time and manage and coordinate competing organizational needs.
• Strong negotiation skills and experience negotiating contracts with vendors.
• 3 to 5 years of experience in procurement or supply chain management
• Experience with procurement software tools and SAP.
• Excellent communication and interpersonal skills
• Analytical and problem-solving skills, ability to analyze complex data and distill into a clear, compelling and concise narrative.
• Ability to soundly present results and findings related to Procurement activities to Stakeholders including Senior Leadership and the Client
• Certified Professional Purchaser (C.P.P.) designation or Certified Supply Chain Management Professional (CSCMP) is considered an asset.
• Knowledge of procurement best practices, import regulations, competitive bidding, market conditions, subcontract terms and conditions.
• Understanding of legal and regulatory requirements related to procurement
• Sound knowledge of MS Office suite, including Word, Excel and Powerpoint
• Bachelor's degree in engineering, business administration, supply chain management, or a related field
• Ability to perform in a fast-paced environment and work with internal stakeholders, vendors and Client as required

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance