Business Analyst

Description

Under the direction of the Program Document Control Manager, the Business Analyst is responsible for providing analytical and technical support for the development and implementation of the Authority’s enterprise-wide Document Control System. The position bridges the Document Control Section, IT, and program offices to ensure that business requirements are clearly defined, documented, and translated into system functionality. The incumbent will assist with the evaluation of system solutions, configuration planning, workflow design, and testing activities that support procurement, deployment, and adoption of the Authority’s enterprise-wide Document Control System.

The incumbent is responsible for coordinating Authority staff and consultant activities and for providing services and products associated with project delivery in a timely manner. Errors in responses and decisions could result in project delivery failures, audit findings, loss of credibility, and lawsuits against the state. Poor decisions affect the Authority’s credibility, relationships with others, and inefficient resource use.

• Perform market research to identify available products; collaborate with IT and business stakeholders to establish evaluation criteria to assess functionality and fit; schedule and participate in system demonstrations and product and vendor evaluations; and document findings and recommendations
• Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public.
• Coordinate with the Document Control SME, IT and Technical Systems & Access Coordinator on system configuration and integration of legacy data.
• Assist business users with developing business rules and requirements and develop system functional specifications.
• Develop test scripts, validation exercises, and lead user acceptance testing (UAT).
• Provide orientation and training to end users for modified or newly implemented processes and solutions.
• Perform ad hoc research and analysis to address issues identified by end users and maintain awareness of technological trends and best practices.
• Assist with the development of reporting templates and dashboards to support performance tracking and KPI reporting.
• Document and communicate business and functional requirements and processes to technical teams, ensuring clarity and alignment.
• Collaborate with the Document Control Section and IT to define and document detailed business, functional and technical requirements, including permissions, user roles, and access controls.
• Identify inefficiencies, redundancies, bottlenecks, pain points, and recommended solutions through stakeholder engagement and analysis.
• Coordinate closely with IT resources to ensure alignment, technical compliance, and data integrity.
• Provide analytical support for metadata design, classification schemes, and workflow automation.
• Collaborate with change managers to develop clear communication strategies and training materials that articulate the "why," "what," and "how" of upcoming changes.
• Identify and document existing business processes and workflows. (As-Is Process)
• Translate requirements into Use Cases for the design, development or configuration, and testing of the identified solution.
• Conduct interviews to gather customer and stakeholder requirements through workshops, questionnaires, surveys, workflow storyboards, use cases, and scenarios
• Document new business processes to address identified improvements and functional need. (To-Be Process)
• Analyze how proposed changes will affect various stakeholder groups, including employees, customers, and partners.
• Analyze use cases, workflows, and metadata structures to ensure system design meets operational and regulatory needs.
• Partner with IT the Process & Systems Integration Coordinator to translate business processes into system specifications.

Requirements

This is a unique opportunity to leverage your expertise in regulatory compliance, project management, and environmental planning while working on projects that shape the future of sustainable infrastructure.

Keish does not sponsor work visa’s if sponsorship needed please do not apply

The position is physically located in the Sacramento office, which is climate-controlled and under artificial lighting. Some travel is required throughout California. I have read and understood the duties listed above and can perform them with or without reasonable accommodation. (If you believe you may require reasonable accommodation, please discuss this with your hiring supervisor. If you are unsure whether you need reasonable accommodation, inform the hiring supervisor, who will discuss your concerns with the Human Resource Manager.)

Are you an experienced professional with a passion for navigating the complexities of construction compliance and environmental regulations? The Business Analyst on site in Sacramento California may be for you.

• Experience in a similar role on a minimum of two (2) projects similar in scope and complexity.
• Strong analytical, organizational, and written communication skills.
• Experience conducting business process analysis and documenting functional and technical requirements.
• Ability to translate business needs into technical specifications.
• Ability to work collaboratively with technical teams, business users, and consultants.
• Proficiency in process mapping tools such as Microsoft Visio or equivalent.
• Experience supporting projects involving document management systems or enterprise data solutions.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance