Executive & Business Support Administrator (6-month FTC)

Description

• Lead the planning and logistics for internal events such as regional team meetings - ensuring they run smoothly and foster alignment across teams.
• Provide seamless administrative and organisational support to the SLT and Leadership Team, including diary management, travel, expenses, and correspondence.
• Assist SMT and Committee Chairs in delivering effective monthly meetings.
• Maintain key communication tools and systems, including staff mailing lists and SharePoint repositories, ensuring they’re accurate and well-organised.
• Contribute to other administrative or programme management activities as needed to keep our teams connected and supported.
• Enable the effective delivery of projects and programmes by coordinating workshops, managing invites and agendas, and preparing high-quality presentation materials.
• Oversee travel arrangements, partnering with Finance to ensure efficiency and value for money.
• Champion team engagement by managing the bi-annual team social process and supporting the People Team in launching a new recognition programme.
• Partner with the Governance Manager to run the Risk Committee, preparing agendas, minutes, and action tracking.
• Support the CEO and SLT with Board preparations, including meeting packs, agendas, and coordination with the ESB Company Secretary.
• Support our affinity groups and Belonging strategy, helping bring inclusion and connection to life across So Energy.

Requirements

• Proactive and solution-focused, anticipating needs and taking initiative to resolve issues independently.
• Demonstrated ability to build trusted relationships and influence across senior stakeholders.
• Talent Screen - 20 minutes Teams call
• Experience coordinating projects, company wide events, or programmes with strong follow-through and accuracy.
• Proficient in Microsoft Office Suite and collaboration tools such as SharePoint, Teams, and Outlook.
• Strong business awareness and understanding of organisational priorities.
• Excellent organisational and prioritisation skills, with the ability to manage multiple complex tasks and deadlines.
• Strong written and verbal communication skills, with attention to detail and professional presentation.
• High level of discretion, judgement, and professionalism in handling confidential information.
• Proven experience providing administrative or executive support in a fast-paced environment.

Benefits

• Commitment to being a real living wage provider.
• Enhanced family leave – supporting you through every life chapter.
• Personalised learning & development budgets – to support your growth journey, L&D buddies to guide you along the way.
• Menopause Policy – To ensure all employees are being taken care off.
• Annual Salary Reviews – to ensure we remain competitive in the market.
• Internal learning platform – with thousands of valuable resources.
• Up to 10% performance bonus – based on company and personal performance.
• Bi-annual Value Awards – because your hard work deserves recognition.
• Charitable Fundraising – to give back to our communities.
• Physical Support – Free eye tests, flu vaccinations.
• Hybrid working – Each team has its own Smart Working Charter. Ask your talent partner for more details.
• Access to Perkbox – Additional wellbeing & savings benefits.
• Your birthday off – it only comes once a year, so enjoy it!
• Unmind – Access to personalised coaching or therapy to support your mental wellbeing.
• Educational Sponsorships – like Code First Girls.
• 3 So Giving Days – spend time supporting a cause you care about.
• Monthly events – to find balance and bring our team together.

Training + Development

Interview process

Visa Sponsorship

Security clearance