Onboarding Coordinator at Whitewater in Austin, TX | Kablio

Role

Description

i-9 verification

e-verify

monday.com

hris maintenance

background checks

offer letters

Welcomes candidates for interviews, situates them in their respective conference rooms and ensures onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment.
Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
Completes I-9 verifications through E-verify, conducts virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
Stays current on best practices in Human Resources
Coordinates interviews and communicates with internal employees and candidates throughout the interview and hiring process
Approves New Hire Registrations and ensures Benefits Enrollments are consistent across systems
Initiate the onboarding form through Monday.com for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager).
Serves as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
Responds to new hire inquiries regarding policies, procedures, and programs
Facilitates background checks for all new hires as well as coordinates with Enserv Solutions on applicable DOT pre-employment history checks and screenings
Coordinates with other office’s Office Admins to prepare for a new hires first day (Houston, Alice, Brookshire, Midland, Denver).
Maintains new hire employee data in the HRIS, conducts regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process

Requirements

microsoft office

bachelor's degree

hr experience

project management

problem solving

communication skills

Excellent verbal and written communication skills and fluency in English is required
Knowledge of HR federal laws and regulations
Exceptional time-management skills and can adjust quickly to last minute changes
High proficiency in Microsoft Office: Outlook, Word, and Excel
Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
Resourceful, self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
Strong reasoning and problem-solving skills
At least 2 years of experience in an HR or Admin support function
Ability to use good judgement, work independently and efficiently complete tasks
Excellent interpersonal skills, team-oriented and takes direction from senior leaders
Ability to work a regular in-office schedule Monday - Friday

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

coordinate interview scheduling and communication with candidates and internal staff.
greet candidates, escort them to conference rooms, and manage interview flow.
participate in hr interview slots for cultural assessment as needed.
maintain interview timelines and ensure interview schedule adherence.

Visa Sponsorship

Information not given or found

Security clearance

conduct background checks for all new hires.
coordinate dot pre‑employment history checks and screenings through enserv solutions.

Company

Overview

A leading provider of energy infrastructure solutions, with a focus on natural gas, crude oil, and water.
Develops, builds, and operates midstream assets including pipelines, gathering systems, and processing facilities.
Founded with the mission to support the growing energy needs across North America.
Known for its innovative, cost-effective solutions, having built a robust portfolio of projects spanning key energy-producing regions.
Projects often involve complex logistics, requiring precise coordination to deliver reliable infrastructure solutions.
Committed to operational excellence and safety, setting it apart in a competitive, rapidly evolving industry.

Culture + Values

We operate with a culture of safety first.
We are committed to innovation and operational excellence.
We value integrity and transparency in everything we do.
We act with accountability, taking responsibility for our actions.
We collaborate as a team to achieve our goals.
We continuously strive for improvement and growth.

Environment + Sustainability

Net Zero by 2050

Emissions Target

Committed to minimizing environmental impact by achieving net zero emissions as part of long-term sustainability goals.

Committed to environmental sustainability and responsible resource management.
Focus on reducing environmental footprint through innovative solutions.
Operations designed to minimize emissions and conserve natural resources.
Focus on improving energy efficiency and implementing best practices to reduce environmental impact.

Inclusion & Diversity

We are committed to fostering an inclusive and diverse workplace.
WhiteWater values diversity across all levels of the company and is focused on creating a supportive environment for all employees.
We focus on hiring, retaining, and developing a diverse workforce.
The company tracks gender diversity and works towards increasing the representation of women in leadership roles.

Articles

Careers

About Us

Role

Description

i-9 verification

e-verify

monday.com

hris maintenance

background checks

offer letters

Welcomes candidates for interviews, situates them in their respective conference rooms and ensures onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment.
Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
Completes I-9 verifications through E-verify, conducts virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
Stays current on best practices in Human Resources
Coordinates interviews and communicates with internal employees and candidates throughout the interview and hiring process
Approves New Hire Registrations and ensures Benefits Enrollments are consistent across systems
Initiate the onboarding form through Monday.com for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager).
Serves as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
Responds to new hire inquiries regarding policies, procedures, and programs
Facilitates background checks for all new hires as well as coordinates with Enserv Solutions on applicable DOT pre-employment history checks and screenings
Coordinates with other office’s Office Admins to prepare for a new hires first day (Houston, Alice, Brookshire, Midland, Denver).
Maintains new hire employee data in the HRIS, conducts regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process

Requirements

microsoft office

bachelor's degree

hr experience

project management

problem solving

communication skills

Excellent verbal and written communication skills and fluency in English is required
Knowledge of HR federal laws and regulations
Exceptional time-management skills and can adjust quickly to last minute changes
High proficiency in Microsoft Office: Outlook, Word, and Excel
Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
Resourceful, self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
Strong reasoning and problem-solving skills
At least 2 years of experience in an HR or Admin support function
Ability to use good judgement, work independently and efficiently complete tasks
Excellent interpersonal skills, team-oriented and takes direction from senior leaders
Ability to work a regular in-office schedule Monday - Friday

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

coordinate interview scheduling and communication with candidates and internal staff.
greet candidates, escort them to conference rooms, and manage interview flow.
participate in hr interview slots for cultural assessment as needed.
maintain interview timelines and ensure interview schedule adherence.

Visa Sponsorship

Information not given or found

Security clearance

conduct background checks for all new hires.
coordinate dot pre‑employment history checks and screenings through enserv solutions.