Graduate WIN Administrator

Description

• Troubleshoot and problem-solve document or file issues such as fonts, artwork or other depictions, graphs, tables, etc., and determine best course of action.
• Develop and maintain marketing and bidding materials.
• Format and edit content of proposals and reports using company and custom InDesign, PowerPoint and Word templates to meet requirements – some experience of using AI for efficiency would be welcomed.
• Support Market Leaders and Account Leaders in maintaining and updating CRM system
• Support WIN Team Manager in managing and maintaining internal database (WIN Centre) with business evelopment/proposals support materials.
• Support Business Development activities such as EOIs (expressions of Interest) and Pre- Qualification documents
• Assist with gathering market intelligence.
• Supporting WIN Team with design and production of high-quality documentation and graphics content for all bid submissions; ensuring accurate and consistent presentation, utilising the tools and brand templates provided in the WIN Centre and our authorised software.
• Managing client e-procurement portals and regular checking for tender invitations
• Supporting Bid Principals/Managers and WIN Team in preparation and collation of bid documents such as CVs, project experiences, marketing information and any other supporting documents.
• Supporting Bid Principals/Managers in producing high quality proposals and developing infographics and other illustrative images
• Supporting Bid Principals/Managers with bid coordination including correspondences with client and handling all pre and post tender clarifications
• Supporting Account Leaders to complete and update company’s details on client registration systems.
• Providing leave cover in absence of any other Bid Coordinator.

Requirements

• Ability to use own initiative whilst working to tight deadlines in a demanding environment.
• Strong project / bid management skills – ability to prioritise and manage workload effectively
• Knowledge of industry software is key with some AI experience
• Able to work with teams with geographically and culturally diverse teams.
• Minimum education to bachelor level preferably in engineering
• Strong experience of preparing high quality documents
• Ability to work collaboratively with all levels of staff
• Excellent organisation skills and the ability to communicate efficiently and confidently
• Strong client / team interpersonal skills
• Strong command of English language with ability to paraphrase documents

Benefits

• 90 calendar days’ paid maternity leave
• An annual professional institution subscription
• Competitive annual leave
• Annual company

Training + Development

Interview process

Visa Sponsorship

Security clearance