Team Co-ordinator

At Arup, we’re committed to building a thriving, inclusive community where everyone feels empowered to do their best work. The Team Coordinator role is a pivotal support position that plays a vital part in how our teams operate and engage with clients. This newly amalgamated role combines the responsibilities of the former Office Coordinator, offering a broader scope and greater impact. As the ‘go-to’ person within your team, you’ll support colleagues in producing high-quality deliverables, ensure smooth day-to-day operations, and contribute to a culture of excellence and collaboration. From managing key administrative tasks to coordinating team events and supporting work-winning activities, your contribution will help shape the success of our projects and people.

• Support project and team operations, including highprofile client work and routine administrative tasks
• Produce quality documents aligned with Arup’s brand, including proofreading and editing presentations
• Coordinate diary management, meeting logistics, and AV requirements for team leaders
• Organise client, social, and staff events, and assist with recruitment interview scheduling
• Promote best practices, support new starters, and contribute to team upskilling and knowledge sharing

If you're a proactive, organised professional who thrives in a dynamic environment and enjoys being at the heart of team operations, this role could be a perfect fit. You’ll bring solid experience in administrative coordination—ideally within a professional services or multidisciplinary setting—and a passion for continuous improvement. You’ll be confident using Microsoft Office tools, adept at managing multiple priorities, and comfortable liaising with stakeholders at all levels. Most importantly, you’ll be a trusted team player who values integrity, inclusivity, and the opportunity to make a meaningful impact.

• Excellent communication skills—written and verbal—with strong attention to detail
• Strong interpersonal skills with the ability to build trusted relationships across teams
• Highly organised, selfmotivated, and able to manage multiple deadlines effectively
• Proficient in Microsoft Word, Excel, PowerPoint, and ideally SharePoint

Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.