Subcontract Specialist

Description

• Chair subcontractor kickoff meetings and review meetings, prepare and record meeting minutes.
• Ensure timely and accurate contractual correspondence.
• Identify and track deliverables.
• Administer closeout of subcontracts in coordination with related stakeholders.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration, and other major matters.
• Ensure subcontractors’ compliance with subcontract requirements.
• Maintain records of change management/issue logs and provide summary reports.
• Verify and negotiate variations, claims, and change issues with subcontractors.
• Collaborate with subcontractors to determine subcontract rates and resource lists.
• Work with engineering consultants to ensure their commercial deliverables meet project requirements.
• Ensure subcontractors operate transparently regarding all rates and change requests.
• Develop and update cost subcontract forecasts for input to Project Control.
• Perform other duties as assigned, including but not limited to progress payment, payment coordination, schedule monitoring, claims administration, etc.
• Identify and implement record-keeping practices to validate potential change orders.
• Administer requirements of contractor warranties, insurance, and bonds.
• Responsible for the performance and direction of all assigned subcontracts commercial and administrative work, maintaining continual review of progress and providing management with information regarding projected financial or contractual difficulties.
• Maintain excellent relationships with clients, stakeholders, and subcontractors.
• Handle variation/rate changes and delay issues.

Requirements

• Strong business acumen.
• A dedicated team player with exceptional interpersonal skills.
• Experience with cost reimbursable subcontracts and time and material subcontracts.
• Experience working with SAP and SharePoint is desired.
• Strong awareness of construction law and Construction Act.
• Minimum 6 years of experience in contract administration and coordination; experience in rail transit projects or large-scale infrastructure (Hydro, Renewable Energy, Oil & Gas, Power, etc.) is a strong asset.
• Experience preparing and issuing subcontracting documentation is required.
• Effective communication and negotiation skills, both verbal and written.
• Strong attention to detail.
• Ability to conduct business ethically and act with discretion when handling sensitive information.
• Advanced knowledge of Microsoft Office products.
• Ability to work under pressure and multitask.
• Post-secondary education in Engineering, Construction, Legal, Business Administration, Supply Chain Management or a related field, or an equivalent combination of relevant technical training and experience.

Benefits

• A wide array of learning and development opportunities.
• The opportunity to work on one of the most exciting rail projects in Toronto.
• Competitive pay, comprehensive health and dental benefits, and RRSP matching plans.

Training + Development

Interview process

Visa Sponsorship

Security clearance