C-Suite Executive Assistant

Description

This Executive Assistant will provide lead administrative support to one or more SMUD executives and will be part of a team that serves the Executive Office. The role reports to the Manager of the Executive Office.

The position performs complex and highly responsible administrative support and scheduling duties for the Executive Office, operating independently within established policies and requiring high levels of tact, confidentiality, and independent judgment.

Key duties include providing administrative, analytical, and technical support; managing calendars and meeting logistics; preparing presentations and board committee materials; acting as a liaison with HR, vendors, and external agencies; supporting project planning and execution; and providing backup coverage for other executive assistants.

• Provide administrative, analytical, and technical support to executives, including drafting correspondence and reports.
• Manage complex calendars, schedule appointments, coordinate meetings, and arrange audiovisual and catering services.
• Prepare accurate presentations, business cases, budget status reports, and board committee materials.
• Act as liaison between the executive team and internal/external stakeholders, handling calls, emails, complaints, and action items.
• Support project planning, research, and execution in line with departmental objectives.
• Serve as backup to other Executive Assistants and the Manager, Executive Office.

Requirements

Ideal candidates have a proven record of supporting multiple senior leaders with complex scheduling, are highly organized and detail‑oriented, and can proactively solve problems while remaining calm under pressure. They thrive both independently and collaboratively, exhibit strong customer service, communicate tactfully on behalf of executives, and bring a positive, community‑focused attitude to their work.

Candidates must have at least a high school diploma or equivalent and three or more years of experience supporting a senior leader or executive. Required knowledge spans administrative principles, analytical research, modern office technology, effective communication, and relevant legal and municipal government regulations.

Desirable qualifications include five or more years of experience supporting multiple executives, advanced troubleshooting skills in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint, and an associate degree in Business, Communications, or a related field.

• Required: High school diploma or equivalent and at least three years of senior‑level administrative experience.
• Desired: Five or more years supporting multiple executives, advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint, and an associate degree in Business or related field.

Benefits

The position offers a salary range of $94,182.40 to $124,800.00 and is classified as a non‑Civil Service, at‑will role. Applicants must apply by January 25, 2026 and include a cover letter with their resume to demonstrate the required knowledge, skills, and experience.

SMUD promotes a collaborative, innovative, and community‑service culture, aligned with its 2030 Clean Energy Vision. Employees enjoy benefits such as free covered parking with EV charging stations and CalPERS retirement benefits.

Hybrid work arrangements may be available, with remote schedules determined by the hiring manager and employee, while acknowledging that business needs may require on‑site presence.

As a CalPERS agency, SMUD provides eligible employees with a defined benefit pension plan and additional retirement and health benefits to support financial security during and after their careers.

• Offer competitive salary ($94,182‑$124,800), free on‑site parking with EV charging, and CalPERS defined benefit pension plan.
• Hybrid work flexibility with potential remote schedule, subject to business needs.

Training + Development

Interview process

Visa Sponsorship

Security clearance