Executive Assistant

Description

• Organize workflow by reviewing and prioritizing executive’s emails, correspondence and meeting preparation requirements
• Deliver high-caliber work in a fast-paced environment
• Work closely with the executive to proactively keep her or him well-informed of upcoming commitments, responsibilities, tasks or potential issues
• Organize social functions as required
• Screen incoming calls, emails and requests and redirect when possible to optimize executive’s time
• Assist executive with preparation of internal and external communications
• Coordinate and manage all travel arrangements
• Support executive with daily activities as required
• Act as the point of contact between the executive and internal or external constituencies
• Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audiovisual, etc.
• Prepare and submit expense reports

Requirements

• Ability to handle multiple tasks, changing priorities and effectively meet deadlines
• 5+ years experience supporting a corporate executive
• Advanced skills in Microsoft Office Suite and Google Workspace
• Mature judgment in interpersonal relations
• College degree required
• Proficiency in French is favorable, but not required

Benefits

• Occasional overtime required

Training + Development

Interview process

Visa Sponsorship

Security clearance