Receptionist and Office Administrator

Description

Murphy Geospatial captures, collates, verifies and governs geospatial data, enabling our clients to make informed decisions across the project lifecycle. We provide geospatial solutions through design, construction and in use phases of projects across six key sectors; Infrastructure, Manufacturing, Energy, Utilities, Property and Natural Environment.

• Accurately and efficiently handle information in a discrete manner
• Monitor the cleanliness of the office and report any issues
• Making extensive travel arrangements
• Identify opportunities for improvements within the company and raise them within the administration team
• Perform other clerical duties such as photocopying, binding, printing, and filing
• Raise queries where necessary and monitor responses. Escalate any unresolved issues with the Office Co-Ordinator
• Maintain our office security by ensuring safety procedures are followed at reception
• Manage correspondence within tight timeframes
• Assist in establishing and maintaining supplier accounts
• Managing company credit card and reconciling same in line with company procedures
• Ensure both the reception area and company meeting rooms are well maintained, presentable and tidy always
• Support the Group Office Co-Ordinator in management of office welfare facilities and supplies
• Organisation of catering when needed
• Receive, sort, and distribute the daily mail/deliveries, arrange couriers etc
• Screen telephone calls, enquiries, requests, and handling them when appropriate in a confidential manner
• Assist with the preparation, collation, and delivery of tender documents
• Arranging and booking various H&S training courses as needed
• Welcome all visitors to our office in a friendly manner and ensure they are directed appropriately
• Accurately account for Petty Cash with the Finance team
• Assist in the organization of staff social events throughout the year if needed
• Manage the stationery, office, and kitchen supplies within the office
• Conference room and hot desk management and ensuring hot desks are left in good condition when vacated
• Creating POs in line with company procedures
• Manage the company mailboxes with timely responses

Requirements

Murphy Geospatial HR Philosophy

We are currently recruiting for a Receptionist and Office Administrator to join our Administration Team. This is a great opportunity for someone with previous experience in an administration role to work within a busy team in the growing Geospatial Industry. The successful applicant will be reporting to the Group Office Co-Ordinator and will be working in our UK Head Office based in Watford. This role will require attendance to our Watford office 5 days per week. There may be the option for hybrid working/ office rotation when the successful candidates are appointed.

• Ability to quickly adapt to changing processes
• High level of attention to detail
• Strong data entry skills
• Excellent communication skills
• Self-motivated with an ability to work on your own initiative
• 2-3 years’ reception experience, preferably in a similar type of role
• The Right to Work in the UK
• Full UK Driving License and use of own vehicle
• Sage Experience is desirable but not essential
• MS Office Suite skills, Outlook, Work, Excel, PowerPoint, Teams
• Good time and priority management skills.
• Understanding the business needs and prioritising accordingly
• Ability to work well under pressure and multitask
• Communicate effectively and efficiently, while maintaining good working relationships with all colleagues

Benefits

Founded in 1983, our highly developed workflows have been refined through the delivery of over 27,000 projects over 40 years. The Murphy Geospatial and Woolpert union enables numerous career growth and training opportunities within the business.

• Breadth of Experience: We branch across all sectors of industry giving our staff opportunities to gain a broad base of knowledge and experience.
• Exclusive Clients: We are proud to work with a broad spectrum of exclusive clients.
• Support network: We pride ourselves on our excellent support network of employees and management who are always eager to help each other.

Training + Development

Interview process

Visa Sponsorship

Security clearance