Executive Assistant

Description

Provide complete administrative support to the Chief Operating Officer. Duties include general clerical, purchasing, inventory and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Chief Operating Officer.

• Meeting notes and follow up with participants.
• Scheduling meetings, creating agendas and assisting in presentations.
• Maintaining individual and company licenses.
• Generate and produce reports as requested.
• Building positive working relationships with multiple levels of employees and management is required.
• Editing and proofing of Word/Excel documents and PowerPoint presentations.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.
• Assist in planning meetings & training for departments the COO oversees.
• Schedule travel and manage calendar.
• Assist in answering and returning phone calls.

Requirements

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

While performing the duties of this job, the employee is frequently required to sit, walk, talk, and hear. The employee may infrequently be required to stand, reach, use hands to grasp objects and use fingers to move and/or feel objects. Specific vision abilities required by the job include close vision, distance vision, and peripheral vision. The physical strength rating of this job is classified as sedentary work which entails exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects, including the human body. Eye protection may be required. Operation of a computer keyboard, telephone, hand calculator, mailroom cart, and copier/fax machine may be required.

• High level of experience in Excel. Use of Macros is required.
• Excellent organizational skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• High School Diploma or GED is required.
• 5+ years of executive administrative experience is required.
• Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel) is required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to work effectively in a team environment is required.
• Construction industry or engineering experience is a plus.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Experience with Microsoft Teams is required.
• Knowledge of general office machines and telephone systems is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Proven knowledge of Bluebeam is preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance