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Intermediate Architectural Contract Administrator
Dialog
Lead small/medium projects, manage contracts, coordinate design and construction teams.
13d ago
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Ottawa, Ontario, Canada
Hybrid
Company Size
672 Employees
Service Specialisms
Architecture
Design
Consulting
Engineering
Urban Design
Interior Design
Sustainability
Master Planning
Sector Specialisms
Civic
Culture
Museums
Arts
Education
Healthcare
Community
Indigenous
Role
What you would be doing
design issues
drawing coordination
site reviews
change management
field review
project lead
- Resolve technical and design issues with the assistance of a Senior Architect; provide technical expertise in the detailed design and construction of buildings
- Monitor and verify contract progress
- Coordinate drawings with the project consultant team
- Conduct site reviews to maintain compliance with construction documents
- Liaise with the project team, contractors, client(s), and other stakeholders during the construction phase of a project
- Prepare change management documents (CD/PCN/CO) including coordinating, collecting, assembling, and reviewing all contract change documents from the multi-disciplinary project team
- Complete field reviews for general conformance of the contract documents and to uphold the design intent.
- Lead small/medium projects with minimal supervision, including scope development, team management, consultant coordination and work directly with the project manager
- Assist in preparing design and contract documents for projects
What you bring
degree
leed
revit
procore
5+ years
building codes
- Degree or diploma in Architecture/Architectural Technology, Construction Engineering (or comparable)
- LEED certification is an asset
- Proficient in preparation and coordination of construction documents
- Knowledge of Standard Contract Forms (i.e CCDC 5A/5B, etc.)
- Ability to obtain Government of Canada Reliability Security Clearance/Status
- Familiarity with Contractor Software Systems (Procore, Prolog, Fieldwire, etc.)
- Building technologies knowledge and understanding is required
- Experience with field reviews, site document processing (RFI/SI/Submittal) and contract change management (PCN/CO/CD)
- Actively involved in other phases of architectural design including schematic design and design development
- Experience in DP and BP submissions and responding to Authority comments
- Working knowledge of relevant architectural codes, legislation and standards (Building Code, Lien Legislation, etc.)
- Ability to regularly travel to site
- 5+ years of experience in Contract Administration in the AEC industry
- Experience working in a team environment on large projects under the direction of a Project Manager or Job Captain
- Bilingualism (English/French) is considered an asset
- Excellent written and verbal communication skills are required with a focus on effective collaboration and. integration
- Software capabilities - Revit, BIM 360
- Knowledge of building codes and construction procedures
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded in 1960
Year Established
Began as Cohos Evamy, growing through strategic mergers into a multidisciplinary design powerhouse.
Merged in 2010
Year of Integration
Merger with HBBH and others formed a unified national firm with coast-to-coast reach.
Revenue $125M
Annual Financial Strength
Sustains financial stability while delivering innovative design solutions.
- Operates across North America with locations in Vancouver, Calgary, Edmonton, Toronto, and San Francisco, combining local expertise with global capabilities.
- Undertakes diverse projects such as civic, healthcare, airport, and educational facilities – notable examples include Calgary International Airport and Western Canadian Place.
- Provides comprehensive services including architecture, structural and MEP engineering, urban planning, interiors, and landscape design.
- Adopts an innovative structure as a single integrated partnership, governed by a council and led by a Managing Partner.
- Achieved B Corp certification and received multiple management awards, showcasing a commitment to impactful, unconventional practices.
- passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share
- multi‑disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects
- fun‑loving bunch of big thinkers and do‑gooders
- collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next
- proactive and nimble
- confidence–committed (Calgary); down to earth and curious (Edmonton); diverse and progressive (Toronto); laid‑back, inclusive, and outdoorsy (Vancouver); innovative and driven (San Francisco)
Net-Zero by 2030
Carbon Neutral Commitment
All new buildings, developments, and major renovations will be carbon neutral by 2030 as part of the AIA 2030 Commitment.
80% GHG Reduction
Energy Retrofit Achievement
The 25 St. Clair East retrofit achieved an 80% reduction in GHG emissions through deep green retrofitting.
2022 SE2050 Commitment
Structural Embodied Carbon
Committed to eliminating structural embodied carbon by 2050, presented in April 2022。
Zero-Carbon Certified
Building Certification
MacKimmie Tower & Hunter Commons achieved zero-carbon certification and were featured in CaGBC low-carbon training.
- Part of the AIA 2030 Commitment since 2017 — all new buildings, developments, major renovations to be carbon neutral by 2030
- Signed Canadian Engineers Declare Climate & Biodiversity Emergency and Canadian Architectural Professionals Declare Climate and Biodiversity Emergency (2019)
- Developed DIALOG Green Tracker to record energy use intensity of projects, enabling real-time measurement toward net-zero targets
- Supported Renfrew Centre obtaining Zero Carbon Building – Performance Standard™ Certification (May 2 2024)
- Three projects earned LEED Platinum in May 2024
- described as a 'mosaic' practice—embracing diverse perspectives and subject‑matter experts (anthropologists, data experts, healthcare practitioners) to enrich design outcomes
- celebrates diversity and is an equal‑opportunity employer (per job postings)
- Certified B Corporation
- parental leave top‑up, RRSP matching, medical/dental from day one, holiday season gifted time off, Vacation Buy‑Up
- CoachDIALOG leadership development and Integrateducation™ accredited continuing‑education support
- gender statistics not publicly provided
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