Project Coordinator

Description

• Create and manage workflows for follow-up activities, track next steps assigned by the sales team, and identify opportunities within vertical markets to support sales growth.
• Communicate regularly with sales representatives, contractors, and internal departments; coordinate cross-functional activities as needed, including with Purchasing, Customer Service, and Warranty Administration.
• Perform general office duties such as ordering supplies, purchasing, maintaining records management systems, shipping administration, reporting and tracking as required.
• Maintain comprehensive project administration, including documents, submittals, supplier costs, budgets, pricing, and related records.
• Leverage Salesforce and other digital tools to accurately capture, track, and report project details and performance metrics.
• Monitor and guide project execution, providing timely status updates and visibility to management and stakeholders. Support recurring data collection, reporting, review activities, and project documentation.
• Organize, schedule, and facilitate regular project meetings to drive progress and identify or resolve barriers.
• Compile and organize data from multiple sources; update Salesforce records; run reports; and prepare presentations to keep stakeholders informed of project status and key milestones.
• Make outbound calls to prospects or customers as needed to collect information, schedule appointments, or support project advancement.
• Collaborate closely with sales teams, customer service, and additional internal partners to gather and validate essential project information.
• Manage and coordinate large-scale sales projects and new development initiatives, ensuring progress against timelines and deliverables.
• Provide general administrative, project, and sales support.
• Answer and direct phone calls, greet onsite visitors, and open, sort and distribute incoming correspondence.

Requirements

• Must have prior experience and a high level of Microsoft Office including Excel and Power Point.
• Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
• Associate’s degree or equivalent from a two-year college or technical school
• Salesforce highly preferred.
• Demonstrates initiative and desire to engage in varied activities in support of the business.
• Prior experience as an office administrator using a CRM as an end user with full working knowledge of the program.
• Notary or ability to achieve upon hire.
• Strong attention to detail.
• Ability to work collaboratively in a team environment and communicate effectively with multiple and various stakeholders.
• Demonstrate a continuous-improvement mindset by identifying opportunities to streamline processes, increase efficiency, and enhance project visibility.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance