Operations Manager - Capacity Building

Description

• Provide guidance to ensure effective management of S4CB workplan administrative components and exceptional customer service to Habitat affiliates.
• Oversee filing systems to ensure accurate and accessible records.
• Participate in and support Orientation and Feedback Sessions depending on the workplan.
• Supervise and direct the Senior Grant Specialist and Grant Supervisor, fostering a collaborative and high-performing team environment.
• Review and analyze subgrantee reporting including match and leverage (quarterly, biannual, and closeout) for accuracy and completeness in collaboration with Sr. Specialist and OD grant supervisor.
• Collect affiliate success stories for inclusion in HUD and GRA reporting.
• Ensure training materials remain up-to-date, clear, and responsive to affiliate needs as well as meeting HFHI branding standards.
• Ensure timely and accurate data collection and reporting to HUD and donors.
• Direct the development, and delivery of affiliate training on reimbursements and reporting, including written materials, webinars, and video resources.
• Lead or support initiatives for continuous improvement across programs and processes
• Participate in collaborative affiliate application design/edits, as well as affiliate application reviews and contribute to funding recommendations.
• Manage select workplans as needed to ensure timely progress toward goals.
• Assist in oversight workplan budget administration, ensuring accuracy, compliance, and alignment with goals.
• Oversee and collaborate with team to update CB MyHabitat site
• Oversee the development, implementation, and maintenance of policies and procedures aligned with internal controls to ensure compliance and audit readiness.
• Collaborate with the Compliance manager/director to ensure consistency in compliance processes, risk assessments, debarment and UEI requirements.
• Support grant writing efforts as well as workplans.
• Maintain procedural manuals and ensure consistent application across the program.
• Ensure oversight and prompt responses to Capacity Building mailbox questions in collaboration with the team.
• Monitor and review workplan budgets in conjunction with reporting requirements to ensure financial integrity.

Requirements

• Proven leadership experience to guide a high performing team and foster a culture of collaboration and innovation.
• Strong knowledge of Salesforce, SharePoint, Power BI, Smartsheet, and Microsoft 365
• Bachelors Degree
• Strong strategic thinking and problem-solving skills
• 5+ years of related experience with affiliated networks and grant administration
• Ability to prioritize effectively
• Ability to work cross-functionally, collaboratively and professionally to gain insight and produce reports
• Strong oral and written communication skills
• Expertise in program management, budget oversight, and stakeholder engagement.
• Federal grant writing, compliance, evaluation and administration
• Experience engaging with Habitat affiliates

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance