Executive Administrative Assistant

Description

• Manage Scheduling & Communications: Coordinate meetings, maintain calendars, and handle correspondence on behalf of the SVP.
• Facilitate Meetings: Prepare agendas, gather relevant deliverables and reports, take meeting minutes, and follow up on action items.
• Organize Events & Logistics: Help plan department meetings, team events, and off-site functions.
• Prepare Documents & Reports: Assist in creating reports, presentations, and other business documents.
• Support Special Projects: Assist with ad hoc initiatives and operational improvements.
• Support Travel & Expenses: Arrange travel and process expense reports.
• Handle Administrative Tasks: Maintain records, track deadlines, and assist with office operations.

Requirements

• Experience coordinating meetings, travel, and expenses.
• A keen eye for detail and efficiency.
• Excellent written and verbal communication abilities.
• High levels of professionalism and discretion.
• Operates in a fast-paced work setting. Requires the ability to multitask and adapt quickly to changing priorities. May involve tight deadlines and high-energy work situations.
• Strong organizational and time-management skills.
• 5+ years of administrative assistant experience, preferably supporting executive-level leaders.
• Strong interpersonal skills to engage with internal teams and external partners
• Proactive, problem-solving mindset with a high level of attention to detail.
• Strong Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) skills.
• Adaptability to changing work environments, tasks, and priorities.
• Work is primarily conducted in an office setting. Requires sitting at a desk or workstation for extended periods. Involves the use of standard office equipment such as computers, phones, and printers.
• Minimal travel may be required for occasional meetings, training, or conferences.
• Associate or bachelor’s degree preferred, or equivalent experience.
• Discretion and professionalism in handling confidential information.
• Ability to work independently, fulfill commitments and responsibilities with little supervision.
• Requires the ability to sit or stand for extended periods. Minimal physical effort in the day-to-day tasks.
• A proactive approach to anticipating needs and solving problems.
• The position includes in-person work requirements consistent with the hybrid policy located at Essex's corporate office in Irvine. The hybrid policy is subject to change at Essex’s sole discretion.
• Strong interpersonal skills to engage with internal teams and external partners.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance