

MBH is a multi-disciplinary, full service architectural firm with offices in SF Bay, NYC, Denver, Mumbai, and Bengaluru
22 hours ago
Junior (1-3 years)
Full Time
Alameda, California, United States
Hybrid
Company Size
51-200 employees Employees
Service Specialisms
Sector Specialisms
The administrator manages internal project schedules, communication matrices, and training materials, while processing project documentation such as proposals, contracts, submittals, RFIs, meeting notes, specifications, and change orders. They attend client meetings, create and distribute meeting reports, and monitor project progress using tools like Wike, Jira, and Deltek VantagePoint. Communication of relevant project information to clients and teams helps keep projects on schedule.
They also generate reports and spreadsheets, assist in tracking financials, flag potential issues, and work with the Project Coordinator or Project Manager on accounts receivable. Coordination with clients, vendors, consultants, government officials, and the MBH team ensures all action items are completed and documented, and they manage the project closeout process.
Additional duties include providing coverage for the receptionist and office manager, maintaining high‑level multitasking across many projects, and upholding clear, proactive written and verbal communication. Strong attention to detail and the ability to draft clear, legally sound documentation are essential, while knowledge of AEC standards is a plus.
Minimum qualifications require experience synthesizing complex information into meeting reports, proficiency with project management software, and the capacity to prioritize and multitask. Clear communication, detail orientation, and the ability to maintain multiple projects simultaneously are key.
MBH Architects offers a comprehensive benefits package, including 100% paid medical, dental, and vision insurance, 401k profit sharing, paid holidays, vacation, volunteer and sick time off, commuter benefits, flexible spending accounts, and company‑sponsored life, AD&D, and disability insurance, as well as professional development and hybrid work stipends. The firm provides hybrid flexibility across offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, delivering integrated architectural and design services while fostering a collaborative, sustainable, and community‑focused culture.
MBH Architects is a full service architectural firm headquartered in a LEED Gold office in the San Francisco Bay area with offices in New York City, Denver, and Mumbai. Founded by three ambitious Architects in 1989, MBH is a firm of creative professionals that believe in superior design, communication, and technical execution. MBH's wide array of experience includes over 10,000 projects of varied types spanning more than 96 countries worldwide. The firm takes incredible pride in its work and clients' satisfaction by providing an integrated approach to design that is economically and environmentally feasible and socially responsible.