Transaction Services Specialist

Description

• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare, update, collate and package reports as instructed by team.
• Prepare expense reports as required.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Perform administrative functions and prepare communication as required.
• Update and maintain various information databases to include; client and prospect databases.
• Gather data and materials from Research, GIS, brokers, and broker support teams, and assemble them into cohesive marketing materials.
• Coordinate mass marketing mailings.
• Ensure that final materials are packaged and delivered to brokers and clients on a timely basis.
• Maintain knowledge of deal progress and provide updates to broker deal pipelines. Follow up on occupancy dates and provide revised installment due dates to the A/R team.
• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; offering memoranda, broker opinions of value, flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Respond to outside broker requests.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Proof final marketing materials for grammar, cadence, writing style and content accuracy.
• Meet clients at listed properties and conduct tours at the direction of the listing broker(s).

Requirements

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• WI Broker or RE Sales Persons License required.
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Problem solving, decision-making, and analytical skills required
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance