Business Support Administrator - Estates

Description

• Provide data and reporting to other departments on Estates activities, including costs, income, contract details, and other relevant information as required.
• Co-ordinate and maintain departmental IT systems, including SharePoint, Access Control, Occupancy Database, Lease Database, and Contractor/Visitor Systems, acting as System Administrator for all Estates systems.
• Generate purchase requisitions for suppliers, liaising with the Procurement team and Accounts Payable to resolve queries.
• Liaise with utility providers to gather energy data and assist with overall energy reporting.
• Manage and co-ordinate data relating to the park, ensuring all records and documentation are accurate, complete, and digitally stored for efficient retrieval.
• Administer Business Rates for the park, liaising with the local authority to notify of changes, ensure accurate invoicing, and apply for relief where appropriate.
• Co-ordinate and maintain the department’s Group Management System.
• Develop and maintain the occupancy database for the park to ensure accurate reporting of occupancy and utilisation.
• Work collaboratively as part of the wider Estates team to deliver operational excellence across the estate.

Requirements

• Experience within an Estates or Facilities Management environment.
• Strong communication, organisation, and report-writing skills.
• Fast and accurate data entry with the ability to simplify complex information.
• Knowledge of Business Rates administration and liaising with local authorities.
• Excellent data management, analysis, and attention to detail.
• Strong IT skills, including SharePoint, databases, and advanced Excel/PowerPoint.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance