Workplace Coordinator

Description

• Coordinate courier dispatch, deliveries, and mail handling.
• Help update trackers, spreadsheets, or records when required.
• Greet all visitors, employees, and contractors with professionalism and warmth.
• Track open issues and follow up until resolution.
• Log and escalate facility-related issues to the landlord (e.g., air-conditioning, lifts, restrooms) as instructed by the Workplace Manager or Coordinator.
• Provide helpful information and assistance to employees and guests regarding the office layout, amenities, and services.
• Maintain the reception area and lobby to high visual and cleanliness standards.
• Manage visitor access and ensure all guests are properly registered and escorted as per Client policies.
• Assist the Workplace Manager and Coordinator with the preparation and setup of on-site events, town halls, celebrations, and engagement activities.
• Distribute event communications and manage RSVPs if needed.
• Maintain a friendly, calm, and service-focused attitude at all times.
• Answer incoming calls and redirect them appropriately.
• Share workplace updates and event information through digital signage or Slack posts when required.
• Maintain communication logs or ticket records for issues escalated.
• Support basic administrative tasks such as preparing and sending purchase orders (POs) to vendors.
• Help coordinate logistics with internal teams and external vendors (e.g., catering, setup).
• Assist in maintaining contact lists, office supply tracking, and invoice follow-ups.

Requirements

• Tech-savvy with basic knowledge of Microsoft Office, Google Suite, or Slack
• Excellent interpersonal and communication skills
• Proactive, service-oriented mindset with flexibility to multitask
• Organized and detail-oriented with good time management

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance