Senior Proposal Specialist

Description

• Conduct research into clients, competitors, and markets to inform win themes and pursuit strategies.
• Track all opportunities and deliverables in CRM.
• Partner with graphic designers to develop custom visuals and infographics that reinforce win themes.
• Determine resource needs for assigned pursuits.
• Facilitate and participate in kick-off meetings, milestone reviews, and client debriefs.
• Edit technical approaches for narrative clarity, structure, and alignment with visual messaging.
• Collaborate with BD leadership to ensure consistent implementation of best practices.
• Mentor junior BD staff, providing feedback and coaching to support their professional growth.
• Coordinate and prepare interview teams, including scheduling, content preparation, and rehearsals.
• Participate in or lead working groups focused on improving BD systems, processes, and tools.
• Prepare client meeting materials, capabilities briefings, and targeted marketing collateral.
• Analyze SOQs/RFPs to prepare compliance matrices, schedules, and outlines.
• Lead standard- and strategic-level pursuits, driving capture kick-offs, follow-up meetings, and early positioning discussions.
• Use approved AI tools for writing, research, and proposal efficiency; collaborate with leadership on new use cases.
• Foster a collaborative, inclusive team culture that values quality, consistency, and best practices.
• Develop client-focused proposal sections including cover letters, executive summaries, personnel bios, project descriptions, firm overviews, and subconsultant qualifications.
• Manage communications, delegate tasks, and monitor progress to ensure deadlines are met.
• Lead complex proposals from initial request to final submission, including alternative delivery pursuits.
• Draft pre-RFP content to support strategic positioning.
• Conduct client research (contract awards, budgets, press coverage, events) to inform pursuit strategies.
• Support Tier I client management activities in collaboration with BD Client Service Leaders; serve as BD Partner for Tier II/III clients.

Requirements

• Minimum 5 years of experience in the AEC industry managing proposal lifecycles, preferably with New York and New Jersey transportation clients.
• Proven ability to lead, coordinate, and produce high-quality, winning proposals and interviews.
• Proficiency in Microsoft Office Suite and CRM tools; experience with Adobe InDesign preferred.
• Excellent interpersonal, communication, and organizational skills.
• Bachelor’s degree in English, Marketing, Journalism, Communications, or equivalent experience.

Benefits

• Competitive paid-time-off (PTO) accrual.
• Hybrid (in-person and remote) work environment.
• Incentive compensation for eligible positions.
• Tax-deferred 401(k) savings plan.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.

Training + Development

Interview process

Visa Sponsorship

Security clearance