Studio Administrative Coordinator at Mcmillan Pazdan Smith Architecture in Spartanburg, SC | Kablio

Role

Description

travel coordination

facility maintenance

document preparation

expense reporting

phone management

supply ordering

Maintain and update the team member and visitor log.
In partnership with Finance, support the administration of company vehicle records and related compliance paperwork.
Help draft and distribute internal communications on behalf of the Studio Leader.
Coordinate travel arrangements, including booking flights, accommodations, and managing itineraries when necessary.
Track and manage studio maintenance requests, liaising with building management or vendors for timely repairs.
Conduct initial research or information gathering for presentations and projects as requested
Coordinate firmwide Lunch & Learn sessions by communicating with external vendors, sending internal invitations, and arranging food and meeting logistics.
Maintain the reception area, ensuring it is tidy, organized, and stocked with necessary materials.
Support the ordering and distribution of name plates for team members across the firm, including submitting requests and coordinating delivery.
Greet clients, guests, and team members professionally and warmly, ensuring a positive and welcoming atmosphere.
Support onboarding of new team members within the studio, including studio orientation and initial workspace setup.
Assist in organizing team events, meetings, and studio gatherings, including arranging logistics, catering, and space setup. In partnership with IT, support studio technology needs, such as setting up conference calls and video conferencing for team meetings.
Coordinate incoming and outgoing mail and package deliveries, notifying team members of arrivals and ensuring timely distribution.
Assist the Studio Leader with scheduling, meeting preparation, and other administrative tasks as needed.
Complete expense reports.
Manage the studio phone system, directing calls to the appropriate team members and responding to general inquiries.
Provide assistance to visitors by coordinating parking, suite access, and Wi-Fi setup.
Prepare and format documents, presentations, and reports on behalf of the Studio Leader.
Order and manage studio supplies, ensuring the team has necessary resources for daily operations.
Assist in coordinating ongoing maintenance and service needs for company vehicles, including scheduling appointments and tracking required documentation.

Requirements

adobe creative

microsoft office

3+ years

associate's degree

customer service

event coordination

Experience with event coordination, including setup and logistical planning.
Ability to anticipate studio needs and proactively address potential challenges.
Previous experience managing studio reception and providing admin support in a professional services firm.
Strong written and verbal communication skills.
3+ years of experience in a receptionist or administrative support role.
Familiarity with Adobe Creative Suite software.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology and office management tools.
Ability to provide excellent customer service (internally and externally)
Basic experience with expense reporting.
High school diploma.
Ability to work independently and take initiative while maintaining effective teamwork.
Strong organizational skills, with the ability to prioritize multiple tasks.
Friendly and professional demeanor.
Associate's degree in Business Administration or related field preferred.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1979

Year Established

The firm was founded in 1979 and has since built a reputation for trusted innovation in architecture.

With a rich history of diverse projects, the firm has developed a reputation for creating spaces that blend functionality with aesthetic value.
Their portfolio spans across multiple sectors including residential, commercial, civic, healthcare, and education.
Notable projects include both small-scale urban residences and large multi-building campus designs for universities and healthcare facilities.
The firm’s commitment to design excellence is evident in their work, where each project is approached with a focus on innovation and community impact.
Their collaborative process fosters close relationships with clients, ensuring every design aligns with the vision and needs of the community.
Through their work, they continually contribute to the built environment, making spaces more sustainable, inviting, and functional.

Culture + Values

We believe that the best design results from a collaborative process built on mutual respect, trust, and open communication.
We strive for excellence in everything we do, while also recognizing that our work must serve the needs and desires of the communities we serve.
We encourage innovation and creativity, pushing the boundaries of traditional design to create meaningful, sustainable architecture.
We are committed to a culture of continuous learning, growth, and mentorship, ensuring that every team member has the opportunity to develop professionally.

Environment + Sustainability

2050

Net Zero Target Year

Aiming to achieve net zero carbon emissions by the year 2050.

Committed to integrating sustainability into its practice, focusing on energy-efficient, environmentally responsible buildings.
Prioritizes design strategies that reduce energy consumption, optimize building performance, and minimize construction's environmental impact.
Supports green building certifications like LEED, ENERGY STAR, and other sustainable design standards.

Inclusion & Diversity

fosters an inclusive workplace where diverse perspectives are valued and where individuals feel empowered to contribute.
has made strides toward increasing gender diversity, with a focus on promoting women into leadership roles.
has developed internal programs to encourage mentorship and career development, particularly for underrepresented groups in architecture.

Articles

McMillan Pazdan Smith Announces Growth Partnership with Providus Capital Partners

McMillan Pazdan Smith Architecture acquires Georgia firm

McMillan Pazdan Smith Honors & Awards (AIA SC Firm Award)

Role

Description

travel coordination

facility maintenance

document preparation

expense reporting

phone management

supply ordering

Maintain and update the team member and visitor log.
In partnership with Finance, support the administration of company vehicle records and related compliance paperwork.
Help draft and distribute internal communications on behalf of the Studio Leader.
Coordinate travel arrangements, including booking flights, accommodations, and managing itineraries when necessary.
Track and manage studio maintenance requests, liaising with building management or vendors for timely repairs.
Conduct initial research or information gathering for presentations and projects as requested
Coordinate firmwide Lunch & Learn sessions by communicating with external vendors, sending internal invitations, and arranging food and meeting logistics.
Maintain the reception area, ensuring it is tidy, organized, and stocked with necessary materials.
Support the ordering and distribution of name plates for team members across the firm, including submitting requests and coordinating delivery.
Greet clients, guests, and team members professionally and warmly, ensuring a positive and welcoming atmosphere.
Support onboarding of new team members within the studio, including studio orientation and initial workspace setup.
Assist in organizing team events, meetings, and studio gatherings, including arranging logistics, catering, and space setup. In partnership with IT, support studio technology needs, such as setting up conference calls and video conferencing for team meetings.
Coordinate incoming and outgoing mail and package deliveries, notifying team members of arrivals and ensuring timely distribution.
Assist the Studio Leader with scheduling, meeting preparation, and other administrative tasks as needed.
Complete expense reports.
Manage the studio phone system, directing calls to the appropriate team members and responding to general inquiries.
Provide assistance to visitors by coordinating parking, suite access, and Wi-Fi setup.
Prepare and format documents, presentations, and reports on behalf of the Studio Leader.
Order and manage studio supplies, ensuring the team has necessary resources for daily operations.
Assist in coordinating ongoing maintenance and service needs for company vehicles, including scheduling appointments and tracking required documentation.

Requirements

adobe creative

microsoft office

3+ years

associate's degree

customer service

event coordination

Experience with event coordination, including setup and logistical planning.
Ability to anticipate studio needs and proactively address potential challenges.
Previous experience managing studio reception and providing admin support in a professional services firm.
Strong written and verbal communication skills.
3+ years of experience in a receptionist or administrative support role.
Familiarity with Adobe Creative Suite software.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology and office management tools.
Ability to provide excellent customer service (internally and externally)
Basic experience with expense reporting.
High school diploma.
Ability to work independently and take initiative while maintaining effective teamwork.
Strong organizational skills, with the ability to prioritize multiple tasks.
Friendly and professional demeanor.
Associate's degree in Business Administration or related field preferred.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1979

Year Established

The firm was founded in 1979 and has since built a reputation for trusted innovation in architecture.

With a rich history of diverse projects, the firm has developed a reputation for creating spaces that blend functionality with aesthetic value.
Their portfolio spans across multiple sectors including residential, commercial, civic, healthcare, and education.
Notable projects include both small-scale urban residences and large multi-building campus designs for universities and healthcare facilities.
The firm’s commitment to design excellence is evident in their work, where each project is approached with a focus on innovation and community impact.
Their collaborative process fosters close relationships with clients, ensuring every design aligns with the vision and needs of the community.
Through their work, they continually contribute to the built environment, making spaces more sustainable, inviting, and functional.

Culture + Values

We believe that the best design results from a collaborative process built on mutual respect, trust, and open communication.
We strive for excellence in everything we do, while also recognizing that our work must serve the needs and desires of the communities we serve.
We encourage innovation and creativity, pushing the boundaries of traditional design to create meaningful, sustainable architecture.
We are committed to a culture of continuous learning, growth, and mentorship, ensuring that every team member has the opportunity to develop professionally.

Environment + Sustainability

2050

Net Zero Target Year

Aiming to achieve net zero carbon emissions by the year 2050.

Committed to integrating sustainability into its practice, focusing on energy-efficient, environmentally responsible buildings.
Prioritizes design strategies that reduce energy consumption, optimize building performance, and minimize construction's environmental impact.
Supports green building certifications like LEED, ENERGY STAR, and other sustainable design standards.

Inclusion & Diversity

fosters an inclusive workplace where diverse perspectives are valued and where individuals feel empowered to contribute.
has made strides toward increasing gender diversity, with a focus on promoting women into leadership roles.
has developed internal programs to encourage mentorship and career development, particularly for underrepresented groups in architecture.

Articles

McMillan Pazdan Smith Announces Growth Partnership with Providus Capital Partners

McMillan Pazdan Smith Architecture acquires Georgia firm

McMillan Pazdan Smith Honors & Awards (AIA SC Firm Award)