Office Administrator

Description

• Support senior level staff with expense report submissions, travel coordination, and meeting scheduling
• Support the Ottawa Office Manager, office staff and greater BGC Administrative Team as needed
• Project support including coordinating field logistics, implementing client-specific deliverable requirements, file management, administration and communication of various project team schedules
• Liaise with building management and local vendors for repairs, maintenance, and security
• Manage and coordinate the operation and functionality of office space, ensuring all systems are functioning properly and organizing necessary updates and improvements
• Assist with planning office and company social events, meetings, and catering
• Tasks could include shipping/receiving, liaising with building management and local vendors, maintaining office organization and supplies inventory, assisting with planning meetings and social events, and other tasks as required
• Coordinate the onboarding of new staff and act as a general resource for new hires
• Maintain office organization, various office equipment, and supplies inventory
• Light reception duties including receiving visitors and vendors, shipping and receiving, printing and scanning
• Approve office related invoices and complete office credit card reconciliations
• Provide remote and in-person support to smaller regional offices, requiring bi-monthly, short-term travel to provide in-person support
• Coordinate travel and accommodation logistics for staff and clients
• Support workspace planning initiatives, office renovations and expansions

Requirements

• Proactive and self-motivated
• Proficiency in English is required; proficiency in French is considered an asset
• Comfortable with learning new technology and software
• Ability to work both independently and as part of a team
• Reliable, adaptable, and able to pivot with changing priorities
• At BGC, we use Artificial Intelligence to streamline parts of the recruitment process, however all decisions about candidate selection and advancement continue to be made by our hiring team.
• Ability to prioritize tasks to meet deadlines with attention to detail
• Proficient in MS Office products and Adobe Acrobat
• Excellent verbal, written communication, and organizational skills
• Minimum 7 years of relevant work experience

Benefits

• Social and wellness activities
• Employee Assistance Program
• LTD, Life, AD&D and Business Travel Insurance
• Casual and professional work environment
• Comprehensive benefits package:
• Flat management structure
• Paid Time Off: Vacation, Sick, Holidays
• Parental leave top ups
• Professional development and mentoring opportunities
• Health, Dental and Vision coverage

Training + Development

Interview process

Visa Sponsorship

Security clearance