Administrative & Accounting Assistant

Description

ANDRITZ has an immediate opportunity for an Administrative & Accounting Assistant in our Saskatoon location. The Administrative & Accounting Assistant will provide essential support with a primary focus on accounting tasks and additional administrative responsibilities. This role ensures smooth day-to-day operations by assisting the management team and maintaining accurate records.

• Record freight and brokerage charges to sales orders.
• Calculate and report union dues monthly.
• Maintain vacation and banked time records, including earned days off, allowances, and LOA tracking.
• Monitor and reconcile banked time balances and related records.
• Prepare, edit, and format documents such as correspondence, reports, memos, and emails.
• Monitor and maintain field service costs.
• Maintain office supply inventory and coordinate replenishment as needed.
• Perform data entry and document scanning.
• Provide general administrative support, including mailing, scanning, faxing, and copying.
• Match and reconcile paperwork, invoices, purchase orders, and packing slips.
• Adhere to and actively promote the ANDRITZ 8 Life-Saving Rules in all work activities.
• Coordinate charitable initiatives and related activities.
• Answer and direct phone calls in a professional manner.
• Manage incoming correspondence: open, sort, and distribute.
• Prepare customer invoices and intercompany billing.
• Process daily hours in SAP and verify entries with the timekeeping software and shop supervisor.
• Enter invoices for payment and attach scanned copies to corresponding POs.
• Embody, demonstrate, and reinforce the #1ANDRITZway core values and behaviors and promote a positive work environment.
• Update timesheet spreadsheets and assist with payroll accuracy.
• Prepare monthly labor reports and absence reporting.

Requirements

• Strong sense of urgency and attention to detail.
• Proficiency in Microsoft Word and Excel.
• Experience with ERP systems (SAP preferred).
• Strong teamwork and collaboration skills.
• Ability to manage multiple tasks accurately with strong problem-solving skills.
• Excellent organizational and time management skills.
• High school diploma with equivalent experience; post-secondary certificate or diploma preferred.
• Valid driver’s license with a clean driving record.

Benefits

• Regular company events and social activities to foster camaraderie
• Paid maternity and parental leave program to support employees during this significant and exciting life event
• Financial support for professional development and certifications
• A dynamic and innovative work environment where your expertise and ideas are valued
• Competitive paid-time-off policies that includes vacation, paid holidays, and sick days
• Compensation that increases with capability and expertise and a comprehensive benefits package, including company-matched retirement plan and a Health Spending Account

Training + Development

Interview process

Visa Sponsorship

Security clearance