Paralegal & Contracts Administration Assistant

Description

This role will involve working with the AI-enhanced Contract Lifecycle Management platform (IntelAgree) to streamline workflows; assist with litigation support, subpoena document production, and tracking liens. A motivated individual with an aptitude for technology and legal contract administration will excel in this role.

• Collaboration & Workflow: Partner with internal departments to adapt to workflows and enhance processes with AI tools as assigned.
• Litigation Support: Assist with litigation documentation, including reviewing and preparing responses to third party subpoenas and discovery requests.
• Research: Use Westlaw or similar platforms for research and perform special research projects as assigned.
• General Legal Assistance: Support the General Counsel and Senior Paralegal with litigation matters and document management.
• Database Management: Maintain and update legal databases with current information on the status of pending matters, including the preparation of litigation status reports.
• Document Preparation: Draft cover letters, status reports, and internal and external emails related to subpoenas, and discovery requests.
• Contract Administration: Assist with AI contract software for the preparation of construction contract terms and conditions summaries; and provide related support to the AI Software IntelAgree platform for contract management.
• Box Folder Management: Organize and manage Box folders to ensure easy access to legal documentation and File sharing protocol.
• Tracking Liens: Review, research, and respond to lien claims against project sites or real estate by subcontractors and suppliers; data entry of liens/releases to Lien database and status updates.

Requirements

We are a leading construction company, looking for a Paralegal - Contract Administration Assistant to support our legal and contracts team. Experience with real estate construction prime contracts, subcontracts, AIA Forms, purchase orders, lien waivers and releases and related legal and corporate commercial tasks. The ideal candidate is a team player with a strong work ethic, problem-solving skills, and the ability to work in a fast-paced and dynamic workplace. Professional aptitude and ability to assist with all matters related to construction contract administration.

• Strong technology skills and familiarity with basic software programs (Microsoft, Excel, Adobe Pro, etc.).
• Administrative experience required.
• Understanding of construction, material supplier subcontracts, AIA form contracts, and purchase orders.
• Tech-savvy: Eager to learn new platforms like IntelAgree and other AI-powered tools.
• Motivated, hardworking, team player willing to learn new software and technology administration skills.
• Paralegal Certification (preferred).
• Bachelor’s Degree is required.
• 1-2 years paralegal experience preferably in construction or contract-related fields

Benefits

• 2024 Best Places to Work – Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $65,000 - $85,000 +/- annually (not adjusted for location).

Training + Development

Interview process

Visa Sponsorship

Security clearance