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Accounting Specialist

Anthony & Sylvan Pools

Designs and builds custom swimming pools and spas for residential and commercial properties.

Handle AP, job costing, AR, and reporting for construction division.

8d ago

Intermediate (4-7 years), Junior (1-3 years)

Full Time

Warminster, PA

Office Full-Time

Company Size

500 Employees

Service Specialisms

Pool design & construction

Pool remodel/renovation

Warranty & service support

Swimming pool equipment supply

Sector Specialisms

Residential

Commercial

Role

What you would be doing

contract management

accounts payable

margin analysis

report generation

check processing

document upload

Ensure that all subcontractors have a valid agreement on file and that all insurance requirements have been met and are on file before processing. Upload updated documents to SharePoint.
Manage the division’s permit accounts and provide Excel summary to Corporate each month.
Monitor and process inventory and cost of goods sold accounts payable matching receivers and purchase orders to invoices; and/or matching to addendums and work orders.
Create and enter customer contract or signing in to establish customer accounts receivable account and record deposit. Communicate sold margin data to appropriate personnel and update daily sales report.
Finalize or clear the job contract once final construction audit is complete and start date is confirmed. Communicate cleared margin data to appropriate personnel and update daily sales report.
Run and/or prepare reports as needed.
For locations with Builder relationships, reconcile progress to billings and prepare invoices for the Builder to pay, manage due dates following up with Builder when agreed upon due dates are not met.
Ensure proper approvals and account coding on all invoices; distribute checks to vendors and/or employees; maintain related vendor files.
Maintain price tracking report, daily sales report data, and other reports as needed
Monitor and process subcontractor accounts payable ensuring invoiced costs are within job standards, verifying that invoiced price is accurate, matching to work orders, alerting management of any issues such as variances to standard cost or other discrepancies, and managing invoice due dates to corporate check run dates. Enter explanation of job cost discrepancy in Solomon when processing the invoice.
Assist in collections efforts including monitoring the Division money list comments for accounting action items (i.e. payment schedule issues, write-off of amounts less than $250); write-off amounts equal to or greater than $250 with GM and Corporate Controller approved write-off request form. Coordinate weekly meeting with respective General Manager or their designate to ensure collection efforts are moving forward as identified in the comments and that comments are current at all times.
Help manage and improve the division’s margins through analysis, tracking and ongoing improvement of processes to highlight margin erosion.
Scan all checks to the bank utilizing check scanner verifying that scanned batch total equals our accounting system batch total. Download a daily summary of electronic payments. Make cash deposits to the bank safely and securely within 24 hours of receiving the cash.
Enter all addendums and ensure payment for addendum is received according to company policy.
Meet month-end transaction and reporting deadlines as communicated by Corporate.
Recap job phases in daily as work is completed. Monitor job cost cards for variances and make corrections to cost standards as necessary before month-end close. Help control expenses by notifying appropriate management of any issues or suggestions as work is done and invoices are received from the subcontractors. Alert management to job cost discrepancies such as overruns so management can control these expenses. Enter explanation of job cost discrepancy in Solomon when processing the invoice.
Enter bids into Solomon for sales management as requested. Create job cost card for bids and signings.
Coordinate weekly meeting with appropriate Construction personnel to review/code/describe/approve non-standard subcontractor payables.
Backup warehouse transaction administration as needed.
Enter all cash applications into our accounting system within 24 hours of receipt.

What you bring

ms office

accounts payable

1-3 years

records retention