Document Controller
Cushman & Wakefield
Manage design docs via SharePoint, ensuring accuracy, version control, compliance
8 days ago ago
$74,800 - $88,000
Intermediate (4-7 years), Junior (1-3 years)
Full Time
St Louis, MO
Office Full-Time
Company Size
52,000 Employees
Service Specialisms
Advisory & Transaction Services
Capital Markets
Corporate Solutions
Facilities Management
Global Occupier Services
Investment Management
Project & Development Services
Valuation & Advisory
Sector Specialisms
Industrial
Logistics
Public Sector
Rail
Healthcare
Hospitality
Office
Investor
Role
What you would be doing
document control
version control
dms maintenance
metadata management
report generation
access control
- Maintain strict confidentiality regarding sensitive company and project information.
- Ensure compliance with internal document control procedures.
- Manage requests for documentation and provide efficient retrieval of files as needed.
- Manage document version control, ensuring that only the latest approved versions are accessible and obsolete documents are properly archived.
- Receive, register, track, and distribute all incoming and outgoing documents, including drawings, standards, specifications, and change management documents.
- Generate regular reports on document status, progress updates, document review cycles, and distribution logs for management and project teams.
- Assist with internal and external audits related to document control processes.
- Enforce standardized document naming conventions, numbering, and classification systems.
- Identify areas for process improvement and contribute to the enhancement of document management workflows.
- Control access to confidential and proprietary documents based on established security protocols.
- Assist in the maintenance, and optimization of Document Management Systems (DMS) and other document control software (e.g., SharePoint)
- Identify and rectify any inconsistencies or errors in document metadata and naming conventions.
- Ensure all documents are properly categorized, stored, and backed up in designated repositories (e.g., SharePoint.)
- Develop and update document control procedures, work instructions, and guidelines.
- Maintain a robust document control system for electronic documents.
- Support communication and collaboration by ensuring all team members have access to necessary and current documentation.
- Facilitate the timely distribution of documents to relevant stakeholders, both internal and external (e.g., project teams, contractors, vendors).
What you bring
sharepoint
microsoft office
edms
certified
2+ years
detail oriented
- Understanding of confidentiality and data security principles.
- Impeccable attention to detail: Crucial for ensuring accuracy and identifying discrepancies in documentation.
- Familiarity with document control procedures and best practices, particularly in industries such as construction, engineering, manufacturing, or healthcare, is highly desirable.
- Exceptional organizational and time management skills: Ability to manage a high volume of documents and prioritize tasks effectively.
- Strong understanding of SharePoint Online: An understanding of the SharePoint online environment including how it integrates with other Microsoft 365 applications (Teams, OneDrive, Outlook, etc.) and a willingness to learn more.
- Excellent verbal and written communication skills: Ability to communicate clearly and concisely with various stakeholders.
- Proven work experience (e.g., 2+ years) as a Document Controller, Document Administrator, or in a similar administrative role with a strong focus on document management.
- Strong computer proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) are a must.
- High School Diploma or GED required.
- Associate's or Bachelor's degree in Business Administration, Information Management, Library Science, or a related field is preferred.
- Experience working with Electronic Document Management Systems (EDMS) is essential, SharePoint Online/Microsoft 365 Experience preferred.
- Relevant certifications in Document Control or Information Management are a strong plus (e.g., Certified Document Controller).
- Problem-solving abilities: Capacity to analyze issues and find efficient solutions related to document control.
- Proactive and able to work autonomously: Self-motivated with the ability to manage tasks independently while also collaborating effectively within a team.
- Data entry and typing accuracy: Efficient and precise data input skills.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
Founded in 1917
Year of establishment
The company was established in 1917, marking over a century of operation in the commercial real-estate services sector.
$9.5B in Revenue
Annual revenue generated in 2023
In 2023, the company generated over $9.5 billion in revenue, reflecting its significant presence in the global market.
$191B in Deals
Total transaction volume in 2023
The company facilitated over $191 billion in deals in 2023, showcasing its substantial influence in the real-estate market.
4.3B sq ft Managed
Global commercial space managed
The company manages over 4.3 billion square feet of commercial space worldwide, highlighting its extensive portfolio.
- With operations across ~400 offices in 60+ countries, it bridges global scale with deep local market insight.
- Typical projects range from agency leasing and capital-markets advisory to project development and integrated facilities management.
- The firm specializes across sectors including data centers, industrial/logistics, life sciences, retail, government, and healthcare.
- A standout fact: it advises marquee assets like ports, rail hubs, and sports venues.
- Driven – We celebrate determination. Our intrinsic motivation, proactiveness, and service attitude outperform expectations for our colleagues, clients, and communities.
- Resilient – We tackle challenges with grit. We navigate uncertainty with courage and adapt to deliver impactful outcomes.
- Inclusive – We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions.
- Visionary – We foster forward thinking. Our continuous quest for improvement is guided by our desire to design a better future for our colleagues, clients and communities.
- Entrepreneurial – We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.
43% Drop
Emissions Reduction
Achieved a significant reduction in total Scope 1 & 2 emissions since 2019.
68% Reduction
Office Emissions Efficiency
Improved energy efficiency in offices, reducing emissions per thousand sq ft since 2019.
50% Target
GHG Emission Reduction
Committed to reducing absolute Scope 1 and 2 market-based GHG emissions by 2030.
100% Renewable
Corporate Electricity
Aiming to source all electricity for corporate offices from renewable sources by 2030.
- Science-based targets approved by SBTi to reach net zero emissions across the entire value chain by 2050.
- Partnering with clients to set science-based targets by 2025.
- 52% reduction in entire value chain emissions since 2019.
- Electrify vehicle fleet globally by 2035.
- Waste reduction and recycling programs implemented globally by end-2024.
- Single-use plastics eliminated from offices by end-2025.
1,400 Veterans Hired
Military & Veteran Program
The program has successfully integrated over 1,400 veterans into the workforce as part of its commitment to supporting military talent.
1,400+ Veterans
Veteran Employment Initiative
Over 1,400 veterans have been hired through the company's dedicated Military & Veteran Program, reflecting its strong commitment to military talent.
- Nine Employee Resource Groups active (e.g., Women’s Integrated Network, LGBTQ+ Integrated Network, Veterans, Parents & Caregivers Together).
- Employee Resource Groups contribute to measurable inclusion via professional development, community engagement, recruitment and cultural observances.
- Aiming to elevate women's representation—no specific percentage disclosed.
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