Director of Transactions and Records

Description

• Develop and enforce digital records retention policies and ensure compliance with legal, regulatory, and governance standards related to all company and third-party partner records.
• Assemble and supervise due diligence teams, both onsite and virtually. Coordinate weekly status calls, consultant scheduling, onsite reviews, and data room management.
• Supervise the procurement of title and survey, work with the transactions team and attorney to troubleshoot and clear issues, and provide authority and clearance documentation. Review third-party reports and seller deliveries for distribution and evaluation by appropriate team members, and facilitate team discussions and document findings.
• Plan and lead site visits, including setting schedules, prepping team members, liaising with onsite staff, and debriefing daily with senior leadership.
• Monitor and track post-closing obligations, ensuring timely resolution and proper documentation of deliverables. Research real estate, transaction, and data governance issues to ensure consistency and document compliance with PSA and regulatory requirements.
• Supervise the collection and dissemination of closing records and documentation, including closing binders for acquisition, disposition, joint venture, and financing transactions. Manage all digital record storage and compliance matters.
• Oversee execution of acquisitions, dispositions, financings, and joint venture transactions. Communicate the status of transactions with the appropriate team members and counsel at the relevant time, and ensure that proper governance procedures are followed.
• Debrief the transaction team to document lessons learned, ensure consistency, and share best practices.
• Direct escrow mechanics, including documentation, funding, timing, and communications, to ensure smooth closings.
• Provide leadership and support to onsite management teams to ensure they understand transaction timing and processes, consistently follow procedures, and are given the tools they require to execute their tasks efficiently and effectively.
• Create and manage document policies, procedures, and checklists for transactions to support scalability.

Requirements

• Must be able to work mostly independently with minimal supervision and demonstrate good judgment in a variety of situations.
• A minimum of 5 years of related work experience is preferred.
• Demonstrate customer service experience and effective management of various and concurrent priorities.
• Travel required.
• Knowledge and understanding of general legal terms, laws, and procedures related to the apartment industry, contracts, and leases is preferred.
• Bachelor’s degree preferred.

Benefits

• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Hybrid Role
• 401(k) Company Match
• Medical, Dental, and Vision Coverage
• Tuition Reimbursement
• $90,000 - $105,000 (based on experience) plus year-end bonuses
• Generous rental Discount at any AMLI apartment
• PTO – up to 20 days of paid of time off plus 9 paid holidays. PTO increases with tenure.

Training + Development

Interview process

Visa Sponsorship

Security clearance