Kablio AI
AI Turbo Recruiter
Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.
Get hired, get rewarded!
Land a job through Kablio and earn a 5% salary bonus.
Exclusive benefits
5%Bonus
Business Support & Administrative Coordinator - Fulltime
Teraflex
The Business Support & Administrative Coordinator is responsible for managing daily office administration, handling financial and accounting support, and maintaining field and operations support to ensure business effectiveness and efficiency.
16d ago
Intermediate (4-7 years)
Full Time
Ottawa, Ontario, Canada
Office Full-Time
Company Size
51 Employees
Service Specialisms
Manufacturing
Automotive Parts
Technical Support
Dealer Opportunities
Event Sponsorship
Customer Service
Performance Engineering
Sector Specialisms
No specialisms available
Role
What you would be doing
培训矩阵管理
财务审核
考勤管理
平台维护
记录管理
行政支持
- Keep training matrix current and identify upcoming certification renewals
- Verify supplier statements against Teraflex records
- Audit invoices against purchase orders and budgets for cost accounting
- Manage daily office administration to ensure business effectiveness and efficiency
- Process and submit weekly timesheets and expense receipts
- Reconcile P-Card transactions monthly
- Maintain high visibility and approachability to foster positive employee relations
- Manage vacation records and coordinate field employee clothing orders
- Collaborative Environment: Work closely with all departments and levels of employees in a supportive team setting
- Maintain fleet vehicle binders and documentation
- Ensure subcontractors maintain compliance status and request documentation as needed
- Ensure confidential data and information is handled securely and sensitively
- Match invoices to packing slips and purchase orders for accuracy
- Maintain client online H&S platforms (ISNetworld, Cognibox) to ensure approved status
- Coordinate with sub-contractors, clients, and project managers to resolve inquiries and discrepancies
- Maintain employee training records and certificates on online H&S platforms
- Handle all general administrative duties including greeting guests, managing correspondence, phone systems, and mail/courier services
- Scan and upload invoices to ERP system
- Access daily construction reports and maintain ticket tracking systems
What you bring
administrative experience
driver's license
book recertification
construction experience
business degree
bilingual french
- Minimum 2 years of general administrative experience in a fast-paced, dynamic environment
- Valid Class 'G' Ontario driver's license with excellent driving record
- Book recertification training as required
- Previous construction industry experience is a strong asset
- College or University degree in business, management, business administration, or related field preferred
- Bilingual in written and oral French is an asset
- Professional Development: Gain exposure to construction operations, financial systems, and safety compliance in a growing company
- Growth at Your Fingertips: Be part of a company that's scaling rapidly and help build the systems that support our expansion
- Process accounts payable invoices, including coding and data entry
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- candidates may be subject to background checks for handling confidential data and information.
People also searched
Administrative Assistant Jobs in Ottawa CanadaOffice Administrator Jobs in Ottawa CanadaSafety Administrator Jobs in Ottawa CanadaBusiness Support Admin Jobs in Ottawa CanadaAdministrative Assistant Jobs in Gatineau CanadaOffice Administrator Jobs in Gatineau CanadaSafety Administrator Jobs in Gatineau CanadaBusiness Support Admin Jobs in Gatineau Canada
Company
Overview
- Committed to delivering specialized engineering services with a focus on innovation in geotechnical, civil, and structural engineering.
- Operates across diverse industries, providing solutions from soil stabilization to advanced structural analysis, emphasizing precision and sustainability.
- Excels in offering tailored engineering solutions using cutting-edge technologies and methodologies.
- Ensures safety, reliability, and efficiency in structures with a team of experienced professionals.
- Completes a wide range of projects, from residential to large-scale commercial and industrial developments.
- Specializes in soil stabilization, foundation engineering, and seismic analysis, establishing expertise in these areas.
100%
Product Quality Assurance
Every product undergoes rigorous quality control to ensure excellence.
- Passion for performance and adventure
- Constantly refining and improving our designs
- Strong team focused on our mission statement, skilled in their specific areas
- Lifetime warranty on core components reflects commitment to product reliability and customer trust
- No publicly stated net-zero target available
- No disclosed carbon-reduction goals, emission data, or sustainability KPIs found on corporate website
- No mention of renewable energy usage, waste reduction programs, or lifecycle analysis
3.8/5
Glassdoor Rating
Overall rating for Diversity & Inclusion on Glassdoor, based on employee reviews.
45% Agree
Inclusive Environment
Percentage of employees who 'Strongly agree' that the work environment feels inclusive and respectful.
50% Agree
Sense of Belonging
Percentage of employees who 'Strongly agree' that they feel a sense of belonging at work.
57% Agree
Appreciation at Work
Percentage of employees who 'Strongly agree' that there are people at work who appreciate them as a person.
- No disclosed gender-breakdown statistics or formal D&I strategy on public channels.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio