Administrative Assistant, Finance

Description

• Provide daily administrative support to Senior Leadership, managing internal/external requests and interdepartmental communications. Enter purchase requisitions for Finance and PMO.
• Manage confidential communications and information with discretion.
• Assist with data entry and analysis, including accounts payable invoice processing for Finance and PMO.
• Provide administrative support for board meeting preparation as needed.
• Perform ad hoc tasks and projects as assigned by Senior Leadership.
• Serve as liaison between internal and external stakeholders, facilitating communication, event planning, information distribution, and meeting coordination.
• Build and maintain positive relationships with key stakeholders and vendors.
• Collaborate with the administrative team, offer backup support across departments, and ensure compliance with visitor access and security protocols.
• Prepare meeting agendas, record and track action items, take meeting minutes, and maintain organized filing and retrieval systems.
• Coordinate and book travel for Senior Leadership; prepare and process expense reports.
• Provide administrative support for Finance, PMO and Senior Level leadership for meetings, conferences, teleconferences, prioritizing functions, and appointments - ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly, and following TerraPower Facility Access Procedures. Meetings in our office or laboratories will require extensive pre-planning to ensure compliance standards and facilities needs are met
• Support Finance, PMO, and Senior Leadership in creating, editing, and proofreading presentations, reports, and documents (Word, PowerPoint, Excel) to ensure accuracy and professionalism.

Requirements

• Must understand the sensitive nature of working with senior level leadership and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.
• Exceptional organization and time management skills – able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting office working environment of >8 hrs./day
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds
• Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.
• Travel required: 0-5%
• Bachelor’s Degree required for this role
• Minimum 3 years of commercial experience, experience supporting senior leadershipis preferred.
• Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
• Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Must be adaptable and comfortable operating in a fast-paced environment.
• Must be proficient with the full MS Office Suite.
• Must be able to anticipate and fulfill the business needs of senior leadership.
• Special Senses: Visual and audio focused work
• Must be comfortable with reporting and tracking deliverables to manager on a regular and consistent basis.
• Prior operations and project management experience preferred
• Proficient use of SharePoint, Jira and Confluence.
• Must have the ability to solve problems and meet deadlines with a great level of flexibility.

Benefits

• Comprehensive Medical and Wellness Benefits for family or individual
• Competitive Compensation
• Professional and Educational Support Opportunities
• Relocation Assistance
• Generous Holiday Schedule
• Salary, eligible to participate in discretionary short-term incentive payments
• Generous Paid Time Off (PTO)
• 401k Plan
• Flexible Work Schedule
• We typically place offers in the lower to middle portion of the range to maintain internal equity and allow room for growth. Any salary offered within the posted salary band is based on market data and commensurate with the selected individual’s qualifications experience.This range is specific to Washington State.

Training + Development

Interview process

Visa Sponsorship

Security clearance