Document Control Specialist

Description

You will work closely with engineering, quality, and licensing teams to maintain an organized and auditable documentation framework—supporting traceability, regulatory compliance, and operational excellence across the organization.

The Document Control Specialist will be responsible for managing and maintaining Hadron Energy’s document control systems, ensuring the accurate creation, revision, distribution, and archiving of controlled documents across engineering, licensing, and quality assurance functions. This individual will play a critical role in ensuring compliance with NRC, DOE, and ASME NQA-1 requirements as Hadron progresses toward reactor design certification and commercial deployment.

• Assist in maintaining SharePoint, OpenText, or other electronic document management systems (EDMS)
• Support internal and external audits by providing document traceability and retrieval support
• Ensure compliance with document retention, version control, and recordkeeping requirements under NQA-1 and NRC-regulated frameworks
• Provide training and guidance to employees on document control processes and standards
• Maintain secure storage and archival of controlled records, both digitally and physically
• Support configuration control, ensuring that only current and approved documents are used across all departments
• Manage controlled templates, forms, and records for engineering drawings, procedures, and specifications
• Maintain and administer the company’s document control system, including creation, revision, review, and approval workflows
• Work cross-functionally with engineering, QA, licensing, and operations teams to ensure consistent document management practices
• Assign document numbers, track revisions, and control access to technical and regulatory documents
• Coordinate the collection, organization, and distribution of documents for NRC submissions, audits, and internal reviews

Requirements

This is a full-time on-site role for a Document Control Specialist, based in the San Francisco Bay Area. The position is ideal for candidates with strong organizational, quality, and records management skills who are passionate about supporting a high-performing engineering and regulatory environment.

• Bachelor’s degree in Business Administration, Engineering, Quality Management, or a related field (or equivalent experience)
• Familiarity with NRC or DOE documentation practices is preferred
• 3–7 years of experience in document control, configuration management, or quality assurance within energy, manufacturing, or nuclear industries
• Strong understanding of version control, approval workflows, and records management principles
• Experience with document control software or EDMS platforms (e.g., SharePoint, OpenText, MasterControl, or equivalent)
• Working knowledge of NQA-1, ISO 9001, or equivalent quality management systems
• Strong communication and interpersonal skills to coordinate across multiple departments
• Detail-oriented with excellent organizational and time management skills
• Ability to maintain confidentiality and manage sensitive regulatory or proprietary information

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance