Coordinates project contracts, schedules, budgets, and communications for architecture projects.
7 days ago ago
Intermediate (4-7 years), Junior (1-3 years)
Full Time
Orlando, FL
Office Full-Time
Company Size
549 Employees
Service Specialisms
Architecture
Land Development
Utilities
Transportation/Traffic
Stormwater
M/E/P
Structural
Planning
Sector Specialisms
Architecture
Program Management
Utility Engineering
Transportation Engineering
Site Engineering (Civil)
Water Resources
Civil Engineering
MEP Engineering
Role
Description
documentation
client interaction
financial tracking
risk management
contract management
project setup
Maintain comprehensive and accurate project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
Act as a point of contact for sub-consultants, vendors, and clients; prepare meeting materials, presentations, and reports to support clear communication and client interactions.
Support pipeline tracking, grant research, application development, and post-award coordination as needed.
Monitor project milestones, proactively identify risks or delays, and escalate issues to the Program or Project Manager as needed to ensure risk and compliance management.
Track billable hours, billing milestones, and work authorizations (EWA), supporting financial tracking and reporting.
Assist with contract management and compliance, coordinating with legal and finance teams as necessary.
Facilitate internal project kick-off meetings and coordinate cross-discipline teams to align on scope, roles, deliverables, schedules, and budget adherence.
Coordinate communication among internal teams, clients, and third-party consultants to ensure smooth project execution and operational efficiency.
Establish and maintain project setup, including files, templates, tracking tools, and systems (e.g., Smartsheet, Deltek, EWA), ensuring operational efficiency and compliance with company SOPs.
Track project budgets, financial forecasts, invoices, and change orders, ensuring accurate financial reporting and alignment with contractual agreements.
Requirements
ms office
smartsheet
deltek vantagepoint
bachelor's
3+ years
risk management
Familiarity with budget planning, invoicing, and financial forecasting in a project-driven environment.
Capable of managing multiple projects, tracking deliverables, and adhering to deadlines under tight timelines.
Strong understanding of contract management, scheduling, budget tracking, and overall project coordination.
Familiarity with codes, design, and construction practices, as well as architecture, engineering, and construction (AEC) industry standards.
Detail-oriented, quality-conscious, reliable, self-motivated, and able to maintain focus on strict deadlines.
Valid state-issued driver’s license with a clean driving record.
Proactive in identifying and resolving project risks, schedule issues, and budget concerns.
Strong understanding of building codes, permitting processes, and land development.
Bachelor’s degree in Civil Engineering, Architecture, Construction Management, or a related field.
Skilled in MS Office (Excel, Word, Outlook), Smartsheet, Deltek VantagePoint, or similar project management tools.
Ability to coordinate effectively across clients, sub-consultants, vendors, and internal multi-disciplinary teams.
3+ years of experience in project coordination within a design or construction-related industry.
Benefits
Company Paid Life Insurance and Short-Term Disability.
CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1981
Year Founded
The company was established in 1981, setting the foundation for its long-standing reputation in the industry.
2022
Year Expanded
The company expanded its reach through a strategic partnership in 2022, enhancing its growth prospects.
Top 500
Ranking
Recognized among the top design firms in the U.S. by ENR, highlighting its significant industry standing.
550 Professionals
Team Members
A large team of skilled professionals contributes to delivering comprehensive solutions across various projects.
Headquartered in Sanford, Florida, the company has expanded its operations across the U.S., Caribbean, Micronesia, Europe, and the Middle East.
The company offers a broad range of services including architecture, planning, M/E/P engineering, structural engineering, surveying, transportation/traffic planning, and environmental services.
They handle diverse projects such as roadways, parks, recreational areas, water/wastewater systems, and commercial/industrial complexes.
Clients include state and local governments, private developers, and utilities seeking turnkey infrastructure and building solutions.
The company leverages its partnership with private equity to expand geographically and diversify services.
Culture + Values
Managers are responsible for enacting CSR commitments in daily work.
Commitment to safe, healthy workplaces with opportunities for employee growth.
Compliance with labor and human rights regulations, with ambitious health and safety standards.
Cultures of respect and professionalism; zero-tolerance policy for harassment.
All employees must adhere to the Employee Code of Conduct.
Whistleblower policy allows safe reporting of misconduct.
Expect responsible and ethical standards from business partners.
Environment + Sustainability
90% Reduction
Carbon Emissions Target
Aims to reduce Scope 1 and 2 emissions by 90% from 2019 levels by 2030.
2050 Net Zero
Long-Term Sustainability Goal
Committed to achieving net zero for all Scopes 1, 2, and 3 emissions by 2050.
2030 Emission-Free
Ambitious Decarbonization Target
Aims to become fully emission-free, including transport and partner energy-fuel use, by 2030.
Certified in Airport Carbon Accreditation; achieved Level 4+ Transition in 2022 and striving for new Level 5 introduced in 2023.
Divides climate impact into Scope 1, 2, 3 per GHG Protocol.
Sustainability strategy structured across Environmental Impacts, Circularity and Decarbonisation programmes.
Member of UN Global Compact; integrates 10 Principles and selected UN SDGs central to business and strategy.
Inclusion & Diversity
We are committed to being an inclusive business and to supporting and increasing diversity in gender, age, and nationality in CPH – at employee as well as at management and Board level.