Construction Project Coordinator

Description

• Commit fully approved subcontract and vendor related cost in Quickbooks Construction Accounting Software.
• Coverage of front office duties on a rotating schedule up to and including front desk coverage, main line telephone answering. Longer periods of coverage could include mail distribution, conference room and lunch scheduling, etc.
• File and maintain fully executed contract documents.
• Compile and issue subcontracts and change orders.
• Communicate with Executives and Project Managers to ensure all subcontract documents are fully executed.
• Assist in the development and enhancement of project reporting.
• Maintain a positive and professional relationship with all potential and existing customers
• Work with building officials and municipalities
• Resolve specification, selection and plan conflicts and design professionals
• Create Bid Packages, solicit subcontractors and vendors for bids and develop additional vendor base.
• Identify potential problems with plans and specifications and find a resolution
• Processes Procedures - Ensures accurate processes and procedures for self and others to use and seek ways to improve existing processes, adjusting, or recommending improvements
• Obtain material samples for customer approvals.
• Liason with customers and vendors for project cordination and scheduling.
• Work with customers and design professionals
• Procure materials for jobs from various suppliers
• Vetting of subcontractor pre-qualifications in reference to W9 status and insurance coverage limits.
• Effectively collaborate with Executives and Project Managers regarding bids, contract documents, schedules, material procurment, change orders, contract modifications and approvals.
• Create approve subcontractor/vendor packages for jobs to be turned over to Project Managers
• Track project submittals between vendors and architect.
• Communicate and collaborate with subcontractors during pre-construction, construction, and job close-out phases of project.
• Review and track construction subcontracts, work orders and purchase orders for multiple projects.
• Support subcontractors with documents process.

Requirements

• Strategic Orientation – Sees the big picture. Understands the goals, priorities, and strategies of the job and how they relate to our customer, and can prioritize work accordingly
• Problem Solving and Decision Making – While making good decisions, use a mix of analysis, wisdom, experience, and discernment. Assess needs and anticipate problems, and prioritize to meet deadlines

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance