Document Controller at John Holland in Canberra, Australian Capital Territory, Australia | Kablio

Role

Description

tender docs

doc control

workflow coordination

ai integration

data room

revision tracking

Register, distribute, and track all tender documentation to ensure timely access for all parties
Coordinate the workflow for reviews and oversee the collation, issuance, and receipt of documents in accordance with project requirements for the development, review, and approval of design documentation and other related procedures and records.
Adapt emerging technologies including AI assisted search and analytics to enhance bid team capability and productivity.
Implement and manage the document control system and processes for the tender phase including data room administration.
Maintain an organised filing system for tender documents, ensuring accessibility for the bid team.
Update and maintain document revisions, identify any issues with registered documents, record these issues diligently, and communicate them effectively to the relevant parties for resolution.

Requirements

document control

construction

organisational

business administration

microsoft office

tender processes

Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
Excellent organisational skills with a keen attention to detail.
Tertiary qualifications in Business Administration or Information Management is desirable
Proficient with document control and procurement software, as well as Microsoft Office Suite.
Understanding of the tender and procurement processes within the construction industry.

Benefits

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Competitive remuneration with salary continuance, and salary sacrifice options.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded 1949

Year Established

The company has been a cornerstone of infrastructure and property development since its establishment.

The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
Recognized for delivering complex and large-scale projects in Australia and internationally.
Focus on collaboration and innovation to develop a strong reputation in the construction industry.
Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
A key player in the government infrastructure space, contributing significantly to public projects.

Culture + Values

Caring: We think deeply about what we do and how it affects lives
Empowering: We gain trust through action
Imaginative: We push the boundaries
Future‑focused: We’re in it for the long, long term
Be yourself: bring your whole self to work and balance personal responsibilities
Grow with us: active development program with opportunities on large projects
Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support

Environment + Sustainability

A$1.5B funding

Sustainability-linked facility

Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.

30% reduction

Portland cement use

Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.

100% GreenPower

Offices and tunnels

Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.

75% trained

Managers with mental health training

75% of managers completed Black Dog mental‑health training, targeting 95% completion.

Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials

Inclusion & Diversity

2022–2024

WGEA Employer of Choice

Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.

40/40/20

Gender Representation Target

Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.

24.5%

Women in Workforce

Women account for 24.5% of the total workforce as of November 2023.

18 weeks

Paid Parental Leave

Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.

Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion

Articles

What we do – Our projects & specialisations

Contact

Privacy & Disclaimer

Role

Description

tender docs

doc control

workflow coordination

ai integration

data room

revision tracking

Register, distribute, and track all tender documentation to ensure timely access for all parties
Coordinate the workflow for reviews and oversee the collation, issuance, and receipt of documents in accordance with project requirements for the development, review, and approval of design documentation and other related procedures and records.
Adapt emerging technologies including AI assisted search and analytics to enhance bid team capability and productivity.
Implement and manage the document control system and processes for the tender phase including data room administration.
Maintain an organised filing system for tender documents, ensuring accessibility for the bid team.
Update and maintain document revisions, identify any issues with registered documents, record these issues diligently, and communicate them effectively to the relevant parties for resolution.

Requirements

document control

construction

organisational

business administration

microsoft office

tender processes

Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
Excellent organisational skills with a keen attention to detail.
Tertiary qualifications in Business Administration or Information Management is desirable
Proficient with document control and procurement software, as well as Microsoft Office Suite.
Understanding of the tender and procurement processes within the construction industry.

Benefits

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Competitive remuneration with salary continuance, and salary sacrifice options.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded 1949

Year Established

The company has been a cornerstone of infrastructure and property development since its establishment.

The company’s rich legacy includes major projects across transport, energy, water, and infrastructure sectors.
Recognized for delivering complex and large-scale projects in Australia and internationally.
Focus on collaboration and innovation to develop a strong reputation in the construction industry.
Notable projects include the Melbourne Metro Tunnel, Sydney's WestConnex, and large-scale renewable energy initiatives.
Combines expertise in civil engineering, building, and urban development to provide sustainable solutions.
A key player in the government infrastructure space, contributing significantly to public projects.

Culture + Values

Caring: We think deeply about what we do and how it affects lives
Empowering: We gain trust through action
Imaginative: We push the boundaries
Future‑focused: We’re in it for the long, long term
Be yourself: bring your whole self to work and balance personal responsibilities
Grow with us: active development program with opportunities on large projects
Be rewarded: generous remuneration, parental leave, flexible working, wellbeing and relationship support
Make an impact: invest in sustainability, social impact, Indigenous opportunity, and community support

Environment + Sustainability

A$1.5B funding

Sustainability-linked facility

Signed a sustainability‑linked bonding facility tied to KPIs including sustainable energy use and alternative fuels.

30% reduction

Portland cement use

Use of low-carbon concrete reduced Portland cement by 30%, saving 25,129 t CO₂‑e across projects.

100% GreenPower

Offices and tunnels

Rail Infrastructure Alliance offices powered entirely by GreenPower, and tunnels fuelled by biodiesel.

75% trained

Managers with mental health training

75% of managers completed Black Dog mental‑health training, targeting 95% completion.

Published a Climate Policy and developing a pathway to Net Zero emissions aligned with Paris 1.5 °C goal
Pilot and deploy renewable‑energy solutions on-site, including solar‑hybrid generators and solar‑fitted site caravans
Committed to reducing GHG emissions, energy consumption and water use via supply‑chain partnerships and best‑practice materials

Inclusion & Diversity

2022–2024

WGEA Employer of Choice

Recognised as a Workplace Gender Equality Agency Employer of Choice for Gender Equality over the years 2022–2024.

40/40/20

Gender Representation Target

Aim to achieve gender representation of 40% female, 40% male, and 20% non-binary across recruitment and development programs.

24.5%

Women in Workforce

Women account for 24.5% of the total workforce as of November 2023.

18 weeks

Paid Parental Leave

Provides 18 weeks of paid leave for primary carers and 3 weeks for secondary carers, including superannuation.

Inclusion Strategic Plan embedding inclusion, diversity and equity across daily work
Employee resource groups: Pride, Celebrate Women, GROW, Ability @ John Holland
Partnerships with Vets in Construction, Soldier On, CareerSeekers, ON TRACK for veterans, refugees, First Nations and youth inclusion

Articles

What we do – Our projects & specialisations

Contact

Privacy & Disclaimer