Team Coordinator

About the Role

The Team Coordinator will support the Delivery, Rolling Stock & Systems Team by managing diaries, arranging travel, handling event coordination and assisting in the delivery of key priorities. Key responsibilities include managing and co‑ordinating team members’ schedules, preparing meeting documentation and chasing agreed actions, formatting high‑impact presentations for senior meetings, and coordinating communications to keep the team briefed on wider HS2 activities. The role also involves filing documents for easy access, organising travel and accommodation within guidelines, acting as the primary point of contact for enquiries, providing ad‑hoc administrative support, maintaining financial records in Oracle, and managing assigned projects to completion. • Manage team diaries and schedule internal and external meetings with stakeholders • Prepare meeting papers, chase agreed actions and produce minutes • Create high‑impact presentations for senior management meetings • Coordinate team communications and brief members on wider HS2 activities • Organise travel, accommodation and car hire within established guidelines • Act as primary point of contact for enquiries and redirect queries appropriately • Provide ad‑hoc administrative support to ensure team effectiveness • Maintain financial records in Oracle and local systems • Lead assigned projects through to successful completion • Promote Equality, Diversity and Inclusion in daily work

Key Responsibilities

• ▸diary management
• ▸meeting coordination
• ▸presentation creation
• ▸travel arrangement
• ▸primary contact
• ▸financial records

What You Bring

The successful candidate will have strong IT skills with full proficiency in the MS Office suite, excellent organisational and prioritisation abilities, and experience providing administrative and secretarial support to senior stakeholders. They must be able to handle confidential information, produce minutes and documents, build relationships with a wide range of stakeholders, and demonstrate problem‑solving, communication and interpersonal skills. Knowledge of office and business management, as well as board and senior meeting processes, is required. HS2 Ltd does not hold a sponsorship licence, so applicants must already have the right to work in the UK; verification will occur before the interview stage. Any offer will be subject to pre‑employment checks, including nationality and immigration status, references, DBS, financial and education checks. Applications are assessed initially on the CV alone, which is anonymised to remove bias. Candidates should upload an up‑to‑date Word CV that directly addresses the criteria outlined in the job advert. • Proficient in MS Office suite and other IT tools • Strong organisational, prioritisation and time‑management skills • Experience supporting senior stakeholders and handling confidential information • Excellent communication, interpersonal and problem‑solving abilities • Knowledge of office management and board meeting processes

Requirements

• ▸ms office
• ▸organisational
• ▸stakeholder support
• ▸confidential
• ▸communication
• ▸board processes

Benefits

The role is based at Two Snowhill in Birmingham with a base salary ranging from £23,000 to £25,300 per annum, depending on skills and experience. In addition, a fully pensionable flexible benefits fund of 10% of salary is provided, alongside a range of competitive benefits detailed on the company website. HS2 Ltd is committed to creating an inclusive environment where staff feel supported, can thrive and reach their full potential. This includes making reasonable adjustments, offering flexible working, encouraging staff networks, and providing personal and professional development opportunities. • Base salary £23,000‑£25,300 plus a 10% fully pensionable flexible benefits fund • Access to flexible working arrangements and staff networks • Opportunities for personal and professional development

Work Environment

Office Full-Time