Office Coordinator

About the Role

• Answer phones and assist internal and external customers • Manage filing, departmental organization, and overall office administration • Log and mail checks • Provide administrative support to branch sales and operations staff • Support payroll management for the branch • Process accounts payable invoices and draft check requests • Set up large purchase orders and process vendor payments (e.g., janitorial, uniforms, waste removal) • Sort and distribute incoming mail • Order office and kitchen supplies

Key Responsibilities

• ▸phone support
• ▸office admin
• ▸payroll
• ▸accounts payable
• ▸purchase orders
• ▸mail handling

What You Bring

The successful candidate will be a highly effective and organized professional who can perform a wide range of administrative functions with minimal direction. The role requires strong problem‑solving skills, the ability to handle sensitive information, and the capacity to stay focused under pressure while working as a team player. Candidates must have at least four years of office administrative support experience and a high school diploma, with a BA/BS degree preferred. Proficiency in Microsoft Office, strong written and verbal communication, and demonstrated ability to plan, prioritize, and multitask are essential. The individual should be self‑reliant, show initiative, exercise good judgment, and maintain confidentiality while delivering customer‑focused service. • Minimum 4+ years of office administrative support experience • Proficient in Microsoft Office (Word, Outlook, Excel) and able to learn company software • Excellent written and verbal communication; detail‑oriented and organized • Skilled in planning, organizing, prioritizing, and multitasking • Ability to manage workflow independently, show initiative, exercise good judgment, and handle confidential information • Customer‑focused with professional interaction skills • High school diploma required; BA/BS degree preferred or equivalent experience

Requirements

• ▸microsoft office
• ▸administrative support
• ▸ba/bs
• ▸problem solving
• ▸customer focus
• ▸multitasking

Benefits

Otis emphasizes a diverse, global team and a people‑powered approach, guided by its Three Absolutes of Safety, Ethics, and Quality. The company offers training, leadership development, and an Employee Scholar Program, and it is an equal‑opportunity employer committed to inclusion, ESG principles, and a supportive work environment.

Work Environment

Office Full-Time