Administrative Assistant

About the Role

The Administrative Assistant provides general office support, handling administrative tasks, customer service, and communication with homeowners and board members under moderate supervision. The role involves assisting with projects, managing correspondence, and stepping in for concierge or reception duties as needed. This position works in a typical office setting with frequent social interaction, requiring a detail‑oriented, proactive attitude and the ability to maintain confidentiality. Successful candidates will collaborate with community managers, vendors, and other stakeholders while prioritizing tasks and meeting deadlines. • Update and file association documents for Community Managers and arrange document delivery or pick‑up. • Maintain homeowner and association records in C3 and shared files. • Process and distribute incoming and outgoing mail for the office and associations. • Handle print jobs, scanning, and faxing as needed for general office support. • Prepare and organize correspondence related to association business. • Answer and respond to calls from homeowners, board members, and vendors, following up on requests. • Review invoices for accuracy and prepare payable vouchers for manager approval. • Assist community managers with monthly board packages and internal mailings. • Provide concierge/reception support on an as‑needed basis. • Deliver professional customer service. • Collaborate with community managers, vendors, peers, and clients. • Keep workspaces organized, monitor supply levels, and assist with stocking. • Maintain confidentiality and discretion in all duties. • Prioritize tasks, manage time, and meet deadlines. • Operate general office equipment such as copiers, fax machines, and phone systems.

Key Responsibilities

• ▸document management
• ▸record keeping
• ▸mail processing
• ▸invoice review
• ▸board packages
• ▸office equipment

What You Bring

Applicants must hold a High School Diploma or GED and have at least one year of directly related experience. The role values strong organizational skills, professionalism, and the ability to work effectively both individually and in a team. • Proficient with Microsoft Office (Word, Excel, Outlook, etc.). • Write clear business correspondence with correct grammar, structure, and spelling. • Interpret verbal and written instructions accurately. • Self‑motivated, proactive, detail‑oriented, and effective team member. • Understand company policies, procedures, and forms. • Work effectively with others in person and in group settings. • Communicate professionally by phone, email, and in‑person. • High School Diploma or GED required. • At least one year of directly related experience. • Frequent social interaction.

Requirements

• ▸microsoft office
• ▸high school
• ▸one year
• ▸detail‑oriented
• ▸teamwork
• ▸communication

Benefits

• Typical office environment.

Work Environment

Office Full-Time