Office Coordinator

About the Role

• Answer phones and assist internal and external customers. • Manage filing, departmental organization, and overall office operations. • Log and mail checks; provide administrative support to branch sales and operations staff. • Handle payroll management and process accounts payable invoices. • Maintain and process draft check requests, large purchase orders, and vendor payments. • Perform additional administrative tasks such as sorting mail and ordering office and kitchen supplies.

Key Responsibilities

• ▸phone support
• ▸office management
• ▸check processing
• ▸payroll management
• ▸vendor payments
• ▸supply ordering

What You Bring

Otis Elevator Company is seeking a highly effective and organized Office Coordinator for its Tampa, FL location. The candidate should be ambitious, self‑reliant, and capable of performing a wide range of administrative functions with minimal direction, while maintaining composure under pressure and handling sensitive information responsibly. • Minimum 4+ years of office administrative support experience. • Proficient in Microsoft Office (Word, Outlook, Excel) and able to learn company‑specific software. • Strong written and verbal communication, detail‑oriented and organized. • Skilled in planning, prioritizing, multitasking, and managing workflow efficiently. • Ability to handle sensitive/confidential information, show initiative, and work as a customer‑focused team player. • High school diploma required; BA/BS degree preferred or equivalent relevant experience.

Requirements

• ▸admin experience
• ▸microsoft office
• ▸ba/bs
• ▸detail‑oriented
• ▸multitasking
• ▸confidential

Benefits

Joining Otis means becoming part of a diverse, innovative global team that values safety, ethics, and quality—the company’s Three Absolutes. Employees benefit from extensive training, leadership development, and the Employee Scholar Program, which sponsors colleagues pursuing further education and certifications.

Work Environment

Office Full-Time